Executive Assistant

Venture Crafters; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

Venture Crafters is hiring an Executive Assistant to the Director for our Gurugram, Haryana office. The role acts as the primary operational bridge between the Director and the company’s business interests across India and the UAE, coordinating stakeholders across geographies and ensuring discreet handling of confidential information.

You will manage the Director’s calendar, travel, and correspondence, while coordinating internal functions with HR, finance, and operations in a full-time,

Qualifications

• 2–5 years of experience as an Executive Assistant, Business Coordinator, or in a similar role
• Graduate in any discipline; business administration background preferred
• Excellent written and verbal communication in English
• Strong working knowledge of MS Office / Google Workspace
• Demonstrated ability to manage multiple stakeholders and competing priorities
• Valid Indian passport; willingness to travel to the UAE as required
• Based in or willing to relocate to Gurugram (this is a full-time in-office role)

Responsibilities

• Provide executive support to the Director: manage calendar, agendas and minutes, prepare briefing notes and background material
• Coordinate India–UAE business activities and cross-border engagements
• Plan and manage travel logistics, visas, itineraries and on-ground arrangements
• Maintain confidential documentation and handle sensitive information discreetly
• Coordinate with HR, finance and operations to track deliverables for the Director’s office

Skills

English communication

Stakeholder management

Discretion

Time management

Willing to travel

Education

Graduate degree (any discipline); business administration background preferred

Tools

MS Office / Google Workspace

Job description

Position: Executive Assistant to the Director

Company: Venture Crafters (Trusphere Solutions and Consultancy Pvt. Ltd.)

Location: Gurugram, Haryana — Work from Office

Employment Type: Full-time

Reporting to: Director

Compensation: As per discussion, commensurate with experience and capability

Role Summary

The Executive Assistant will act as the primary operational and administrative bridge between the Director and the company's business interests across India and the United Arab Emirates. The role requires sound judgement, absolute discretion and the ability to independently coordinate stakeholders across geographies.

Key Responsibilities

1. Executive support

• Manage the Director's calendar, appointments and daily priorities across IST and GST
• Prepare agendas, briefing notes and background material ahead of meetings
• Record minutes, track action items and drive closure on follow-ups
• Manage the Director's correspondence and screen incoming communication

2. India–UAE business coordination

• Serve as the point of contact for partners, clients, consultants and vendors in both India and the UAE
• Coordinate cross-border meetings, calls and documentation flows
• Liaise with UAE-based advisors, service providers and counterparties as directed
• Maintain visibility on ongoing engagements in both jurisdictions and flag items requiring the Director's attention

3. Travel and logistics

• End-to-end travel planning: flights, hotels, ground transport and itineraries
• Visa processing, documentation and compliance for India–UAE travel
• Manage on-ground logistics during travel and remain reachable across time zones

4. Documentation and confidentiality

• Maintain organised records of agreements, correspondence and business documentation
• Handle confidential and commercially sensitive information with complete discretion
• Support in preparation and circulation of internal documents as required

5. Office and internal coordination

• Coordinate internally across HR, finance and operations on behalf of the Director
• Track deliverables owed to and by the Director's office

Requirements

Essential

• 2–5 years of experience as an Executive Assistant, Business Coordinator, or in a similar role
• Graduate in any discipline; business administration background preferred
• Excellent written and verbal communication in English
• Strong working knowledge of MS Office / Google Workspace
• Demonstrated ability to manage multiple stakeholders and competing priorities
• Valid Indian passport; willingness to travel to the UAE as required
• Based in or willing to relocate to Gurugram (this is a full-time in-office role)

Preferred

• Prior exposure to UAE / GCC business environment
• Working knowledge of Hindi; Arabic an added advantage
• Experience supporting founder-level or C-suite executives

Attributes We Value

• Ownership — you close loops without being chased
• Discretion — confidentiality is non-negotiable
• Anticipation — you see the next three steps, not just the current one
• Composure — plans change; you re-plan without drama
• Precision — details are the job