EA to Director (Ranchi)

DGS Translogistics India; Ranchi; On-site; INR 500,000 - 800,000; Full time

Job summary

DGS Translogistics India Pvt. Ltd. is seeking an executive assistant to the Director who can act as the Director's right hand.

The role focuses on calendar management, meeting coordination, travel arrangements, and confidential communications. You will support department heads, track deliverables, prepare reports and presentations, and maintain MIS records. The ideal candidate is highly organized, proactive, detail-oriented and able to manage multiple priorities in a fast-paced logistics

Qualifications

• 38 years of experience as an Executive Assistant, Executive Coordinator, Executive Office Manager, or similar role.
• Experience in Logistics, Supply Chain, Manufacturing, Infrastructure or Corporate environments preferred.
• Excellent written and verbal communication; highly professional and discreet.

Responsibilities

• Manage the Director's calendar, appointments and daily schedule.
• Coordinate meetings, conferences and business travel.
• Prepare meeting agendas, MOM (Minutes of Meeting), and ensure closure of action points.
• Screen calls, emails and correspondence on behalf of the Director.
• Follow up with department heads on assigned tasks.
• Track project progress and ensure timely completion.
• Monitor KPIs, deliverables and deadlines.
• Escalate delays and provide regular status updates to the Director.
• Draft professional emails, letters, presentations and reports.
• Coordinate communication between the Director and internal/external stakeholders.
• Maintain complete confidentiality in all communications.
• Prepare management reports, dashboards and presentations.
• Organize significant business documents and maintain digital records.
• Compile business data for decision-making.
• Maintain MIS reports and trackers.
• Support strategic initiatives assigned by the Director.
• Coordinate cross-functional projects.
• Ensure execution of management decisions.
• Monitor timelines and deliverables.
• Manage confidential files and executive records.
• Coordinate with vendors, clients and senior management.
• Handle travel bookings and expense reports.
• Ensure smooth administrative operations for the Director's Office.

Skills

Executive support

Calendar management

Meeting coordination

Travel arrangements

Communication skills

Confidentiality

Stakeholder management

Project tracking

Documentation

Multitasking

Job description

About DGS Translogistics India Pvt. Ltd-

Founded in 2004, DGS Translogistics India Pvt. Ltd. is one of India's fastest-growing Third-Party Logistics (3PL) companies, providing end-to-end supply chain, warehousing, transportation, and integrated logistics solutions to leading national and multinational organizations.

Role Overview

We are looking for a highly organized, proactive and execution-oriented Executive Assistant to the Director who can act as the Director's right hand.

Key Responsibilities

Executive Support

• Manage the Director's calendar, appointments and daily schedule.
• Coordinate meetings, conferences and business travel.
• Prepare meeting agendas, MOM (Minutes of Meeting), and ensure closure of action points.
• Screen calls, emails and correspondence on behalf of the Director.

Department Coordination

• Follow up with department heads on assigned tasks.
• Track project progress and ensure timely completion.
• Monitor KPIs, deliverables and deadlines.
• Escalate delays and provide regular status updates to the Director.

Communication

• Draft professional emails, letters, presentations and reports.
• Coordinate communication between the Director and internal/external stakeholders.
• Maintain complete confidentiality in all communications.

Documentation & Reporting

• Prepare management reports, dashboards and presentations.
• Organize significant business documents and maintain digital records.
• Compile business data for decision-making.
• Maintain MIS reports and trackers.

Project Management

• Support strategic initiatives assigned by the Director.
• Coordinate cross-functional projects.
• Ensure execution of management decisions.
• Monitor timelines and deliverables.

Office Administration

• Manage confidential files and executive records.
• Coordinate with vendors, clients and senior management.
• Handle travel bookings and expense reports.
• Ensure smooth administrative operations for the Director's Office.

Required Skills

• Excellent follow-up and execution skills
• Strong leadership and coordination abilities
• Outstanding communication (written & verbal)
• Excellent interpersonal skills
• High level of professionalism and integrity
• Strong analytical and problem-solving abilities
• Ability to work under pressure
• Excellent multitasking capabilities
• Time management and prioritization skills
• High attention to detail
• Ability to maintain confidentiality

Experience

• 38 years as an Executive Assistant, Executive Coordinator, Executive Office Manager, or similar role.
• Experience in Logistics, Supply Chain, Manufacturing, Infrastructure or Corporate environments will be preferred.

Ideal Candidate Profile

• Thinks like an owner.
• Gets work done through people.
• Is highly disciplined and process-oriented.
• Can independently manage multiple priorities.
• Has excellent business etiquette.
• Is proactive rather than reactive.
• Maintains complete confidentiality.
• Enjoys working directly with senior leadership.