Documents Controller

Aavishka Shipping; Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

Aavishka Shipping in Mumbai, India is looking for a meticulous Documents Controller to manage all offshore crew documentation. This role is critical to ensuring full compliance with international maritime standards and involves managing documentation for crew members.

The successful candidate will collect, verify, and maintain crew documents, prepare SEA agreements, and ensure timely renewal of expiring documents, all while maintaining accuracy and professionalism in documentation.

Qualifications

• Experience in offshore/marine documentation preferred.
• Strong attention to detail and organizational skills.
• Good communication and follow-up abilities.
• Ability to work under deadlines and handle multiple tasks.
• Knowledge of maritime compliance standards is an advantage.

Responsibilities

• Manage all offshore crew documentation for crewing operations.
• Ensure compliance with international maritime standards.
• Collect, verify, and maintain crew documents as per regulations.
• Prepare and update crew files, certificates, and compliance records.
• Ensure timely renewal of expiring documents and follow up with crew members.
• Assist in preparing SEA agreements, joining documents, visa applications, and medicals.
• Coordinate with Crewing and Sourcing teams for mobilization activities.
• Maintain accurate digital and physical documentation systems.

Skills

Attention to detail

Organizational skills

Communication skills

Job description

• We are looking for a meticulous Documents Controller to manage all offshore crew documentation for our crewing operations.
• This role is critical to ensuring full compliance with international maritime standards.
• Key responsibilities include collecting, verifying, and maintaining crew documents as per MLC, STCW, ARAMCO, ADNOC, and client requirements, preparing and updating crew files, certificates, and compliance records, ensuring timely renewal of expiring documents and following up with crew members, assisting in preparing SEA agreements, joining documents, visa applications, medicals, and travel papers, and coordinating with Crewing and Sourcing teams for mobilization activities.
• You will maintain accurate digital and physical documentation systems and uphold 100% accuracy and professionalism in all documentation processes.

Requirements:

• Experience in offshore/marine documentation preferred; strong attention to detail and organizational skills; good communication and follow-up abilities; ability to work under deadlines and handle multiple tasks; knowledge of maritime compliance standards is an advantage.