Be proactive & apply! Document Controller opportunities in India

SBM Offshore; Bengaluru; On-site; INR 700,000 - 900,000; Full time

Job summary

SBM Offshore in Bengaluru is seeking a Document Controller/Project Support to coordinate records and manage documentation in alignment with SBM's processes. The role involves ensuring project teams meet documentation specifications and deadlines while providing guidance and support.

The ideal candidate will have at least 6 years of experience and possess strong organisational and communication skills. This position is integral to maintaining high standards in project execution.

Qualifications

• At least 6 years of relevant experience.
• Self-motivated to improve technical competencies for current and future assignments.

Responsibilities

• Define and develop scope by understanding project requirements.
• Ensure Project Team is aware of document requirements.
• Produce consistent/organised documents in a structured format.

Skills

Excellent computer skills

Attention to detail

Time management/multi-tasking

Effective communication skills

Great organisational skills

Ability to see the “Big Picture”

Demonstrates accountability/takes ownership

Takes initiative/self-starter

Ability to manage unexpected outcomes

Job description

Energy is a fundamental basic need of our society. Fossil fuels, including oil, are an essential source of energy and will remain so until renewable energies have the capacity to meet the growing demand for energy.

Nearly 5,000 SBMers globally are proud to design, build and operate floating facilities that produce more than 1% of the world’s oil. We do it in the safest, most affordable, and most sustainable way. And we continuously strive to reduce emissions, in line with our emissionZEROTM program.

As a leader in floating technologies for the oil and gas industry, we recognize the significant importance of climate change and the growing need for renewable energy. We invest in products and services that enable the transition towards renewable energy, with a focus on Floating Offshore Wind, Wave Energy, and Carbon Capture and Storage. In addition, we also develop Smart Digital Services to improve and support everything we do.

Oceans play a central role in producing the energy of today and of tomorrow. We work together with the world’s leading energy companies to make that happen. We act responsibly and ethically so that communities where we operate benefit from our presence and activities.

We are committed to sharing our experience to deliver safe, sustainable, and affordable energy from the oceans for generations to come.

True. Blue. Transition.

#OGJS

JOIN US!

This posting has for objective to give ourselves the chance to work together, in the short, medium, or long term. SBM Offshore's active leadership position on the market, combined with our People Development and Succession Planning activities, requires we be ready to onboard and mobilize our future Document Controllers as soon as a new vacancy opens.

ROLE

Document Controller/ Project Support is responsible for the coordination of records and information from creation/receipt through processing, distribution, organization, storage and retrieval, and ultimate disposition. Ensure documentation is systematically managed and aligned with SBM Document Management Systems and processes. Provide guidance and support to Project Management teams, internal staff, vendors and clients when needed. Also responsible for document coordination efforts and effective technical writing in the creation of documented procedures.

Responsibilities

• Take ownership to define and develop scope by understanding and evaluating the project requirements.
• Communicate and promote the understanding of the scope, document control strategy, constraints and ways of working to stakeholders.
• Ensure the Project Team is aware of document requirements and specifications to meet project needs, SBM standards, and industry regulations.
• Understand and complete assigned tasks with accuracy within agreed time frame.
• Identify areas requiring more detailed instructions and clarify understanding/expectation as necessary.
• Coordinate, plan and monitor (technical) support of documents for internal and external distribution.
• Escalate unresolved issues to the appropriate stakeholder to minimise delays in deliverables.
• Understand how assigned tasks will affect all stakeholders; provide timely and accurate input to stakeholders in support of requirements in meeting deadlines.
• Proactively highlight concerns as they arise, and prioritise assigned activities to meet key milestones.
• Network with stakeholders to serve as a source of support in executing project deliverables; ensure proactive two‑way communication.
• Produce consistent/organised documents in a well‑structured format to clearly convey required information.
• Coordinate with vendors, third‑party consultants, etc. to ensure timely review of documents and that comments are made with required quality level.
• Knowledge sharing & gaining successful cross‑functional collaboration.
• Provide accurate and detailed information when escalating to next level.
• Pro‑actively approach involved colleagues to get feedback and updates in order to accurately inform manager on progress and status.
• Inform and educate your colleagues on cross‑functional topics encountered.
• Ensure activities are completed with consistency and in compliance with project requirements and applicable codes, standards and regulations.
• Ensure documents are well‑structured to clearly convey required information.
• Liaise with external parties to monitor their progress and expedite when required.
• Be self‑motivated to improve technical competencies for current and future assignments.
• Promote continuous improvement by maintaining/sharing the latest industry developments.
• Apply and capture applicable lessons learned in the execution of activities to enable information sharing, increase project efficiencies, and support/develop best practices.
• Ensure proper level of checks for all deliverables prior to submission; attention to detail.

Requirements

• Excellent computer skills.
• At least 6 years of relevant experience.
• Key behaviours:
• Attention to detail
• Time management/multi‑tasking
• Effective communication skills
• Great organisational skills
• Ability to see the “Big Picture”
• Demonstrates accountability/takes ownership
• Takes initiative/self‑starter
• Computer savvy
• Ability to manage unexpected outcomes

SBM Offshore , a listed holding company headquartered in Amsterdam, is a leading provider of floating production solutions to the offshore energy industry, over the full product lifecycle. For further information, please visit www.sbmoffshore.com.

SBM Offshore is a proud Equal Employment Opportunity and affirmative action employer. SBM Offshore does not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, non‑disqualifying physical or mental disability, national origin, veteran status or any other basis covered by applicable law. All employment is decided on the basis of qualifications, merit, and business need.