Document Management Specialist

Web Jeevan; Delhi; On-site; INR 300,000 - 500,000; Full time

Job summary

Web Jeevan is seeking a skilled Document Management Specialist in India to organize, store, and retrieve important records while ensuring compliance and data protection. Extend efficiency in document workflows and support business operations.

The role requires a Bachelor’s degree in Information Management or related field, experience with SharePoint/DocuWare, and strong attention to detail and communication skills to train staff and collaborate across teams.

Qualifications

• Bachelor’s degree in Information Management, Business Administration, or a related field.
• At least 6 months of experience in document management or records management.
• Familiarity with document management software (SharePoint, DocuWare) and MS Office proficiency.
• Strong attention to detail and organizational skills for handling sensitive documents.
• Excellent verbal and written communication to train staff and collaborate with teams.

Responsibilities

• Organize Documents: Develop and maintain an efficient filing system for digital and physical records.
• Ensure Compliance: Monitor compliance with legal/regulatory requirements for retention, privacy, and data protection.
• Implementing Systems: Configure and manage electronic document management systems (EDMS).
• Training Staff: Provide training on document management protocols and software usage.
• Conducting Audits: Perform regular audits of document repositories for accuracy and completeness.

Skills

Attention to Detail

Communication skills

Training staff

Education

Bachelor's degree in Information Management or related field

Tools

SharePoint

DocuWare

Microsoft Office

Job description

Web Jeevan is seeking a skilled and detail-oriented Document Management Specialist to join our dynamic team. In this role, you will oversee the organization, storage, and retrieval of critical documents, ensuring seamless access and compliance. Your expertise will drive efficiency in our document workflows, safeguard sensitive information, and support our business operations. If you excel at managing digital and physical records with precision and thrive in a fast-paced environment, this opportunity is for you. Join us to contribute to our mission of delivering innovative solutions through effective document management.

Data Management

Roles and Responsibilities

• Organizing Documents: Develop and maintain an efficient filing system for both digital and physical records, ensuring easy retrieval and proper categorization.
• Ensuring Compliance: Monitor and enforce compliance with legal and regulatory requirements for document retention, privacy, and data protection.
• Implementing Systems: Configure and manage electronic document management systems (EDMS) to streamline workflows and improve operational efficiency.
• Training Staff: Provide training to team members on document management protocols and software usage to ensure consistent practices across the organization.
• Conducting Audits: Perform regular audits of document repositories to ensure accuracy, completeness, and adherence to company policies.

Qualifications And Skills

• Education: Bachelor’s degree in Information Management, Business Administration, or a related field.
• Experience: At least 6 months of experience in document management, records management, or a similar role.
• Technical Proficiency: Familiarity with document management software (e.g., SharePoint, DocuWare) and proficiency in Microsoft Office Suite.
• Attention to Detail: Exceptional organizational skills with a keen eye for accuracy in handling sensitive documents.
• Communication Skills: Strong verbal and written communication skills to train staff and collaborate with cross-functional teams.

Job Type

Full-time / Freelance / Part-time / Contract

Experience

A minimum duration of 6 months is mandatory.