Document Controller

ORA Group; Mumbai; On-site; INR 450,000 - 650,000; Full time

Job summary

ORA Group in Mumbai is seeking a Document Controller / Project Coordinator to manage project documents, drawings, contracts and reports, ensuring version control and timely distribution.

You will coordinate with PM, consultants, contractors, vendors, and internal teams, maintain registers and logs, archive records, and support project audits and handovers.

Responsibilities

• Manage and maintain project documents, drawings, contracts, reports, and correspondence.
• Maintain document registers, trackers, transmittals, revision logs, and GFC/superseded drawing folders.
• Ensure proper document numbering, version control, filing, and timely distribution of approved documents.
• Coordinate with Project Management, Consultants, Contractors, Vendors, Contracts, Billing, Accounts, and Liaisoning teams for submissions and approvals.
• Track pending documents, approvals, invoices, payments, and revisions, and follow up with concerned departments.
• Coordinate for PI approvals, payment clearances, work orders, invoice submissions, and outstanding payments.
• Prepare and coordinate submission of certificates and reports to SRA and other authorities.
• Coordinate with consultants and internal teams for drawings, designs, certificates, reports, and project documentation.
• Organise, scan, upload, and archive physical and digital records.
• Ensure availability of the latest approved documents for project teams.
• Support project audits, documentation, handovers, and other administrative requirements

Skills

Document Control

Version Control

Records Management

Stakeholder Coordination

Job description

Job Description Document Controller / Project Coordinator

Key Responsibilities

• Manage and maintain project documents, drawings, contracts, reports, and correspondence.
• Maintain document registers, trackers, transmittals, revision logs, and GFC/superseded drawing folders.
• Ensure proper document numbering, version control, filing, and timely distribution of approved documents.
• Coordinate with Project Management, Consultants, Contractors, Vendors, Contracts, Billing, Accounts, and Liaisoning teams for required submissions and approvals.
• Track pending documents, approvals, invoices, payments, and revisions, and follow up with concerned departments.
• Coordinate for PI approvals, payment clearances, work orders, invoice submissions, and outstanding payments.
• Prepare and coordinate submission of certificates and reports to SRA and other relevant authorities.
• Coordinate with consultants and internal teams for drawings, designs, certificates, reports, and project documentation.
• Organise, scan, upload, and archive physical and digital records.
• Ensure availability of the latest approved documents for project teams.
• Support project audits, documentation, handovers, and other administrative requirements.