Document Control - Manager

Torrent Power; Ahmedabad District; On-site; INR 800,000 - 1,500,000; Full time

Job summary

Torrent Power is seeking an experienced Document Controller to manage project documents across large infrastructure initiatives. The role focuses on EDMS/DMS administration, numbering, revision control, MDR maintenance, and alignment with WBS.

You will coordinate internal and vendor deliverables, ensure traceability, and support audits and handover documentation. Ideal candidates have 12–16 years in power/infra projects, exposure to engineering-intensive work, and proficiency with EDMS and

Qualifications

• 12–16 years of experience as a Document Controller in large infrastructure or power plant projects.
• Exposure to engineering-intensive projects (Power Plant/Oil & Gas/Metal).
• Experience with EDMS and document control best practices.

Responsibilities

• Establish and administer the Project Document Control System (DMS / EDMS) in line with procedures.
• Control and maintain engineering drawings, technical documents, correspondence, procedures, reports, and manuals.
• Ensure proper document numbering, revision control, and distribution matrices.
• Maintain master document registers and align with project WBS and disciplines.
• Receive, log, and distribute engineering deliverables; coordinate vendor submissions, reviews, and approvals.
• Track document status (IFR / IFA / IFC / AsBuilt) and follow up with stakeholders for timely closure.
• Prepare, issue, and archive transmittals; ensure traceability of document flow between HO, site, vendors, and clients.
• Support audits and archival policies; ensure adherence to QA/QC requirements.
• Generate document status reports and assist planning on document progress and bottlenecks.
• Coordinate closeout documents, as-built drawings, and handover packages.

Skills

Document control

EDMS/DMS

QA/QC

Reporting & dashboards

Vendor coordination

Tools

EDMS

Job description

Experience

• 12-16 years of experience as a Document Controller in large infrastructure or thermal power plant projects.
• Exposure to engineeringintensive projects (Power Plant/Oil & Gas/ Metal)
• Experience in Electronic Document management System (EDMS)
• Experience in Head Office / Corporate Project Office environment desirable

Role & responsibilities

Document Control & Management

• Establish and administer the Project Document Control System (DMS / EDMS) in line with company and project procedures.
• Control and maintain engineering drawings, technical documents, correspondence, procedures, reports, and manuals.
• Ensure proper document numbering, revision control, approval status, and distribution matrices.
• Maintain master document registers (MDR) and ensure alignment with project WBS and disciplines.

Engineering & Vendor Document Coordination

• Receive, log, and distribute engineering deliverables from internal teams and external consultants.
• Coordinate vendor document submissions, review cycles, comments, and approvals.
• Track document status (IFR / IFA / IFC / AsBuilt) and follow up with stakeholders for timely closure.
• Ensure approved documents are issued to site and relevant stakeholders without delay.

Correspondence & Transmittals

• Prepare, issue, and archive incoming and outgoing transmittals (engineering, vendor, and client correspondence).
• Maintain records of official communications, letters, emails, and contractual correspondence.
• Ensure traceability of document flow between Head Office, site, vendors, and clients.

Compliance & Quality Assurance

• Ensure document control practices comply with ISO 9001 / project QAQC requirements.
• Support internal and external audits by providing document control records and logs.
• Ensure adherence to project document retention and archival policies.

Reporting & Dashboards

• Generate document status reports (disciplinewise, packagewise, vendorwise).
• Provide inputs to planning and project controls teams on document progress and bottlenecks.
• Highlight delays in document submission or approval impacting project milestones.

CloseOut & Handover Documentation

• Support compilation of asbuilt drawings, O&M manuals, final dossiers, and handover packages.
• Ensure proper indexing, completeness, and archival of final project documentation.
• Coordinate with site teams during project closeout and commissioning documentation.