Document Controller

Lodha; Khopoli; On-site; INR 200,000 - 300,000; Full time

Job summary

Lodha in Khalapur is seeking a detail-oriented professional to manage Electronic Data Management System (EDMS), document control, and project coordination for construction activities. You will maintain logs for transmittals, RFIs, submittals, and drawings, ensuring accurate revision control and timely distribution to respective in-charges and vendors.

Responsibilities include scanning, folder linking, cross-department updates, and regular status reporting.

Qualifications

• Graduate with focus on documentation/records management.
• Experience with electronic document management systems and file control processes.
• Strong coordination between design, construction, and vendor teams.

Responsibilities

• Maintain logs for transmittals, RFIs, MAS, method statements, site instructions, permits, and letters.
• Manage revision control for technical drawings (architectural, structural, MEP, shop drawings).
• Link documents to folders after scanning; ensure proper distribution to in-charge.
• Receive submittals from vendors and verify numbering per project Document Numbering conventions.
• Coordinate with design teams, consultants, and vendors to circulate project documents.
• Track and update logs daily; circulate weekly status reports to departments.
• Maintain both soft copies in DMS and hard copies with latest revisions.
• Keep logs for open/closed status and weekly summary reports.

Skills

EDMS

Document control

Project coordination

Record keeping

Education

Any Graduate

Tools

DMS

Nomenclature standards

Job description

Role Objective:

• Handling Electronic Data Management System (EDMS), Documentation, Document Control & Project Co-ordination for construction activities.

Key Responsibilities

• Maintain all logs for transmittal, RFI, MAS, method statement, site instructions, permit, incoming letter and outgoing letters
• Handling & maintaining the records of revision of technical VFC drawings i.e. architectural, structural, MEP, shop drawing, sketches, etc. for the inward / outward & distribution to respective in-charge as well as set-up of drawing hanger copies.
• Link documents to respective folders after scanning the documents.
• Receive submittals /shop drawings from vendors and check submittals/shop drawing numbering as per Nomenclature of project Document Numbering and update log sheet of submittals.
• Coordination with project design team and collect the design drawings and issue to vendors and project team and co-ordinate with consultant and vendors related to project documents work.
• Track all the logs and update them on daily basis and mail them weekly to respective departments.
• Maintaining all soft copies in more specified way on DMS for easy accessible & retrieval.
• Keep latest revision of hard copies and superseded version of files.
• Maintaining logs of all the documents with status open & closed
• Weekly Summary Report on documentation for status open & closed.
• Learn new softwares/skills every year to enhance knowledge, suggest new ways/improvement areas in current working/system

Education

Any Graduate (full time)

Location

Khalapur