Document Controller

Lodha; Raigad; On-site; INR 420,000 - 540,000; Full time

Job summary

Lodha Khalapur is seeking a candidate for EDMS and document control to support construction activities. The role involves maintaining logs for all transmittals, RFIs and site communications and coordinating with the project design team to gather and issue drawings.

You will manage revision records for architectural, structural and MEP drawings, ensure proper distribution, and maintain organized digital and physical document sets.

Qualifications

• Experience in handling EDMS/document control systems and maintaining logs of transmittals, RFIs, method statements, permits and letters.
• Coordination with project design team to collect and issue drawings to vendors and project team.
• Maintaining soft copies in DMS for easy retrieval and ensuring latest revisions are available.

Responsibilities

• Maintain all logs for transmittal, RFI, MAS, method statements, site instructions, permits and letters.
• Manage revision records of technical drawings (architectural, structural, MEP, shop drawings).
• Link documents to folders after scanning and ensure proper distribution.

Skills

Document control

EDMS

Project coordination

Education

Any Graduate (full time)

Tools

DMS

Job description

Role Objective:

• Handling Electronic Data Management System (EDMS), Documentation, Document Control & Project Co‑ordination for construction activities.

Key Responsibilities

• Maintain all logs for transmittal, RFI, MAS, method statement, site instructions, permit, incoming letter and outgoing letters
• Handling & maintaining the records of revision of technical VFC drawings i.e. architectural, structural, MEP, shop drawing, sketches, etc. for the inward / outward & distribution to respective in-charge as well as set‑up of drawing hanger copies.
• Link documents to respective folders after scanning the documents.
• Receive submittals /shop drawings from vendors and check submittals/shop drawing numbering as per Nomenclature of project Document Numbering and update log sheet of submittals.
• Coordination with project design team and collect the design drawings and issue to vendors and project team and co‑ordinate with consultant and vendors related to project documents work.
• Track all the logs and update them on daily basis and mail them weekly to respective departments.
• Maintaining all soft copies in more specified way on DMS for easy accessible & retrieval.
• Keep latest revision of hard copies and superseded version of files.
• Maintaining logs of all the documents with status open & closed
• Weekly Summary Report on documentation b for status open & closed.
• Learn new softwares/skills every year to enhance knowledge, suggest new ways/improvement areas in current working/system

Education : Any Graduate (full time)

Location : Khalapur