Senior Document Controller - Design

Khatib & Alami; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Khatib & Alami seeks an experienced Senior Document Controller to manage project documentation for a Bengaluru-based project. You will ensure accurate, timely, and controlled flow of documents between internal teams, clients, consultants, and stakeholders.

The role requires strong AEC industry experience, familiarity with document management platforms such as Aconex/SharePoint, and a track record of governance across multi-disciplinary teams. GCC project exposure will be an advantage.

Qualifications

• Diploma in a technical trade or University Degree.
• Certification or training in Aconex, SharePoint, BIM 360, or similar document management platforms will be an added advantage.
• 8+ years of document control experience in the AEC industry is preferred.
• Experience handling Middle East/GCC projects will be an advantage.

Responsibilities

• Manage multiple project documents, prepare transmittals, receive client documentation, and distribute documents internally within required timelines.
• Establish and maintain document control procedures covering document numbering, revision control, distribution, storage, and archiving.
• Maintain the Master Document Register (MDR) for drawings, specifications, procedures, plans, and other project deliverables.
• Track document status and generate reports on overdue, pending, submitted, reviewed, and approved documents.
• Coordinate document submissions and distribution with internal and external stakeholders.
• Ensure documents are properly reviewed, approved, and updated, with all revisions accurately recorded and communicated.
• Review project documents for completeness, formatting, and compliance with contractual requirements.
• Develop document templates, standards, and guidelines to ensure consistency in project documentation.
• Archive and maintain electronic project records in accordance with company policies and procedures.
• Ensure documents are easily accessible and searchable through document management systems.
• Act as the focal point for project documentation-related coordination, support, and issues.
• Coordinate closely with project teams, clients, consultants, and other stakeholders to resolve documentation issues.
• Prepare regular document control and project status reports.

Skills

Document control

AEC industry

Stakeholder coordination

Transmittals

Templates & standards

Education

Diploma or degree

Job description

Start Date: 21-August-2026

Job Location: BANGALORE

Job Summary

We are looking for an experiencedSenior Document Controller to manage project documentation and ensure accurate, timely, and controlled flow of documents across internal teams, clients, consultants, and other stakeholders. The ideal candidate should have strong experience in document management within the AEC (Architecture, Engineering & Construction) industry, with Middle East/GCC project experience preferred.

Key Responsibilities

• Manage multiple project documents, prepare transmittals, receive client documentation, and distribute documents internally within required timelines.
• Establish and maintain document control procedures covering document numbering, revision control, distribution, storage, and archiving.
• Maintain the Master Document Register (MDR) for drawings, specifications, procedures, plans, and other project deliverables.
• Track document status and generate reports on overdue, pending, submitted, reviewed, and approved documents.
• Coordinate document submissions and distribution with internal and external stakeholders.
• Ensure documents are properly reviewed, approved, and updated, with all revisions accurately recorded and communicated.
• Review project documents for completeness, formatting, and compliance with contractual requirements.
• Develop document templates, standards, and guidelines to ensure consistency in project documentation.
• Archive and maintain electronic project records in accordance with company policies and procedures.
• Ensure documents are easily accessible and searchable through document management systems.
• Act as the focal point for project documentation-related coordination, support, and issues.
• Coordinate closely with project teams, clients, consultants, and other stakeholders to resolve documentation issues.
• Prepare regular document control and project status reports.

Qualifications

• Diploma in a technical trade or a University Degree.
• Certification or training inAconex, SharePoint, BIM 360, or similar document management platforms will be an added advantage.

Experience

• Minimum8+ years of relevant Document Control experience.
• Experience in the AEC industry is preferred.
• Previous experience handling Middle East/GCC projects will be an advantage.