Document Controller

Tecnimont; Navi Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Tecnimont seeks a meticulous Document Controller in Navi Mumbai to join our EPC team. You will establish and enforce document control procedures, manage drawings, specifications, reports, and correspondence, and ensure timely distribution to stakeholders.

The role emphasizes accuracy, version control and adherence to data protection guidelines. You will collaborate with project teams, support transmittals, and assist audits to keep projects on schedule and compliant with client and industry

Qualifications

• Experience establishing and enforcing document control procedures.
• Ability to manage drawings, specifications, reports and correspondence.
• Proficient in version control and data protection guidelines.

Responsibilities

• Establish and implement document control procedures meeting standards.
• Administer document management systems and organize project documents.
• Maintain databases and support timely distribution to stakeholders.
• Coordinate reviews, approvals, and reporting on discrepancies.
• Support audits and ensure compliance with client and company guidelines.

Skills

Document control

Quality assurance

Coordinating

Compliance

Tools

Document management software

Job description

Role & responsibilities

• Document Control:
  • Establish and implement document control procedures, ensuring compliance with industry standards, client requirements, and internal guidelines.
  • Administer document management software systems to organize, track, and control various project documents, including drawings, specifications, reports, and correspondence.
  • Maintain accurate databases and electronic filing systems for efficient retrieval of documents by all relevant stakeholders.
  • Regularly monitor and update document logs, registers, and logs to reflect changes, approvals, and revisions.
  • Facilitate the distribution of documents to internal and external parties as required, ensuring timely delivery and adherence to project deadlines.
• Quality Assurance:
  • Collaborate closely with project teams, engineers, and other stakeholders to ensure document accuracy, integrity, and compliance with established standards.
  • Perform routine quality checks on documents to confirm proper formatting, completeness, and adherence to pre-established templates.
  • Regularly update documents to reflect approved changes or revisions, maintaining version control to avoid confusion or duplication.
• Document Coordination:
  • Act as the primary liaison between various departments, project teams, and external partners regarding document-related queries, status updates, and approvals.
  • Facilitate efficient review, approval, and distribution processes, ensuring all parties are informed of document status and timelines.
  • Support project managers with document-related tasks such as preparing transmittals, tracking progress, and reporting on discrepancies or delays.
• Compliance and Security:
  • Ensure compliance with data protection and confidentiality guidelines, safeguarding sensitive information from unauthorized access or alteration.
  • Assist in regular audits and inspections to validate adherence to company and industry standards, promptly addressing any identified issues.
  • Stay updated on evolving document management best practices, tools, and relevant technologies, proactively identifying opportunities for continuous improvement.

Preferred candidate profile

At Tecnimont, we are a global leader in the engineering, procurement, and construction (EPC) industry. As part of our continuous growth, we are seeking a highly organized and detail-oriented Document Controller to join our team. The ideal candidate will possess excellent communication skills, exceptional attention to detail, and a passion for maintaining efficient and accurate document management systems. This role is essential in ensuring our projects run smoothly, adhere to regulations, and are delivered to clients on time