Document Controller

TATA Consulting Engineers Limited; Pune District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Tata Consulting Engineers Limited is seeking a document controller to support project management by ensuring robust document control across cost, schedule, and quality metrics. The role requires adherence to electronic and paper document workflows and strong collaboration with project teams to maintain accuracy and traceability.

Responsibilities include managing project documentation, metadata registration, contractor document receipt, and archiving at project end.

Qualifications

• Minimum 5 years' experience in design/project management.
• Experience in engineering packages.
• Knowledge of Document Management systems.
• Proficiency in MS Office, Adobe Acrobat, Foxit and FTP.

Responsibilities

• Manage and control project documentation per project procedures.
• Identify documents and ensure templates and formats are followed.
• Perform quality and compliance checks on all documentation before issuing.
• Collect, distribute and store controlled documents; track movement and processing.
• Ensure metadata is captured and registered in the system.
• Provide Document Control support to project team members to retrieve documents.
• Record receipt of documents from contractors.
• Transmit documents to internal/external parties for review and information.
• Return comments to originators.
• Ensure issued documents comply with control procedures.
• Maintain filing and retention systems for hard copy and electronic originals.
• Track inbound/outbound submittals and correspondence logs.
• Assist with queries on documentation requirements and submissions.
• Hand over documentation to Client Document Controller.
• Close out and archive project at shelf life end.

Skills

Document management

Project management

Quality checks

MS Office

Education

MBA /Business Administration

Engineering degree

Tools

Adobe Acrobat

Foxit's

FTP

Job description

Tata Consulting Engineers Limited (TCE) is the largest Indian private sector engineering and project consultancy and an emerging global leader in integrated engineering solutions. With more than 60 years of engineering excellence, TCE has a presence in over 64 countries and over 12000 completed projects, the company operates in 3 core Industry segments -Infrastructure (Water, Environment, Urban Development, Buildings, Manufacturing Facilities, Ports and Harbours, Transportation), Power (Thermal, Hydro, Nuclear, Renewable, Transmission and Distribution) and Resources - Hydrocarbons and Chemicals (Oil, Gas and Refineries, Chemicals, Petrochemicals, Fertilizers, Speciality Chemicals, Pulp and Paper, Cement, Food, Pharmaceuticals and Beverages, Tyre, Glass) as well as Mining and Metallurgy (Mining, Geology, Beneficiation, Steel, Non-ferrous). TCE serves domestic as well as international markets and is known for several first-of-its-kind projects offering Engineering Studies, Design Engineering Services, Project Management Consultancy Services, OPEX and IIOT across all three verticals. A part of Tata Group - India’s most respected group, TCE is a 100 percent subsidiary of Tata Sons Limited Design your Future with us At TCE, you will experience a supportive environment that empowers you to excel, whether you are based in our offices or at a client site. We embrace diversity, equity, and inclusion, fostering a workplace where every individual can thrive by contributing their unique skills and perspectives to deliver exceptional results for our clients. Our comprehensive compensation and benefits packages are designed to meet the diverse needs of our employees and their families, complemented by a robust global well-being program. As a leading global infrastructure firm, we are committed to your growth and success, offering access to cutting-edge technology and impactful projects that offer flexibility and significant professional opportunities. Join us and become part of a global company that values your potential and supports your career development.

Purpose & Scope of Position

The document controller works closely with the project management team to provide sufficient support the project efficiently and effectively with respect to cost, schedule and both quantity and quality of service. The incumbent enforces all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives. The role requires following electronic workflows through our internal electronic document management system.

Experience

• A minimum of 5 years’ experience in relevant design/project management discipline
• Experience in engineering packages
• Knowledge and proficiency in the Document Management
• Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat, Foxit, and File Transfer Protocol.

Qualification

• Graduate in Business Administration or a technical subject
• Graduate in an engineering discipline

Key Responsibilities

1. 1. Manage and control project documentation in accordance with project procedures.
2. 2. Ensure identification of documents and compliance with standard templates and format.
3. 3. Perform quality and compliance checks on all documentation received and before issuing.
4. 4. Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording.
5. 5. Ensuring all metadata is supplied and properly registered into the system.
6. 6. Providing Document Control support to project team members in retrieving documents.
7. 7. Register the receipt of documents from contractors.
8. 8. Transmit documents to internal and external parties for review and information.
9. 9. Transmit the comments on documents back to originators.
10. 10. Ensure that all issued project documents are correct in accordance with document control procedures.
11. 11. Maintain document filing and retention system for hard copy and electronic originals of documentation.
12. 12. Keep up to date all incoming and outgoing submittal and correspondence logs.
13. 13. Assist with queries on documentation requirements and submissions.
14. 14. Hand-over of documentation to the Client Document Controller.
15. 15. Close out and archive project at end of shelf life.