Document Controller

Tractebel; Gurugram District; On-site; INR 400,000 - 550,000; Full time

Job summary

Tractebel is seeking a Document Controller to establish, implement, and maintain a robust document control system for project-wide documentation. You will manage logging, registers, revision control, and timely distribution to stakeholders, coordinating with PMC teams, EPC contractors, consultants, and the client.

Key duties include ensuring traceability, assisting audits, and supporting close-out with as-built dossiers and handover records, reporting to the Overall Project Coordinator.

Qualifications

• Experience with document control in EPC or construction projects.
• Familiar with QA/QC and audit processes.
• Proficient in MS Office and document management systems.

Responsibilities

• Function as home-office lead for project document control, reporting to the Overall Project Coordinator.
• Establish and administer the project document control system per PMC or Client procedures.
• Register, track, issue, and archive all engineering, contractual, and project correspondence.
• Maintain accurate document and drawing registers with version control and status visibility.
• Coordinate with engineering, planning, and site teams to align home-office and on-site docs.
• Compile, verify, and hand over as-built docs and final project dossiers at close-out.

Skills

Document control

Record keeping

Version control

Stakeholder coordination

Audit readiness

Microsoft Office

Education

Bachelor's degree in Engineering or related field

Tools

SharePoint

MS Excel

Adobe Acrobat

Job description

Role Overview

Shall be responsible for establishing, implementing, and maintaining an effective document

management system to ensure controlled creation, review, distribution, storage, and retrieval of all

project documents. The role includes receiving and logging engineering, contractual, and site

documents; maintaining document registers, revision control, and traceability; and ensuring timely

distribution to relevant stakeholders in line with the document control procedures. The Document

Controller coordinates closely with PMC teams, EPC contractors, consultants, and the client to ensure

compliance with project document standards, supports audits and reviews, manages correspondence

and transmittals, and assists in project close-out by ensuring completeness of as-built documents,

dossiers, and handover records.

Key Responsibilities

• Function as the home-office lead for project document control, reporting to the Overall Project Coordinator
• Establish and administer the project document control system in accordance with PMC or Client procedures
• . Register, track, issue, and archive all engineering, contractual, and project correspondence
• . Maintain accurate document and drawing registers, ensuring version control and status visibility
• . Coordinate with engineering, planning, and site teams to ensure consistency between home-office and site documentation
• . Compile, verify, and hand over as-built documentation and final project dossiers at close-out