Document Controller

Utthunga Technologies; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Utthunga Technologies in Bengaluru, India is seeking a seasoned Document Controller to manage and control project documents across the lifecycle. You will ensure accurate storage, distribution, and archiving of engineering, vendor, client, and project documents while maintaining metadata, numbering, and confidentiality.

You will coordinate with engineering disciplines and vendors to ensure timely submissions, track reviews, generate status reports, and support audits.

Qualifications

• Bachelor's degree in a relevant field.
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Responsibilities

• Document Controller - Roles & Responsibilities

Skills

Document Management

Metadata Management

Revision Control

EDMS Administration

Transmittal Management

Workflow Tracking

Quality Documentation

Data Accuracy and Attention to Detail

Reporting and Dashboard Preparation

Stakeholder Coordination

Education

Bachelor's Degree

Tools

COMOS EDMS

Aconex

SharePoint

Documentum

Job description

Job Summary

The Document Controller is responsible for managing, controlling, tracking, and maintaining project documentation throughout the project lifecycle. The role ensures that all engineering, vendor, client, and project documents are accurately stored, distributed, reviewed, and archived in compliance with company procedures and project requirements.

Key Responsibilities

• Manage document control activities using EDMS platforms such as COMOS, Aconex, SharePoint, or similar systems.
• Receive, register, distribute, and track incoming and outgoing project documents.
• Maintain Document Register and ensure accurate metadata assignment.
• Control document numbering, revision management, and status tracking.
• Coordinate with engineering disciplines, vendors, clients, and project teams for document submissions and reviews.
• Monitor document review cycles and ensure timely closure of comments.
• Generate periodic reports on document status, overdue documents, and workflow progress.
• Ensure compliance with project document control procedures and quality requirements.
• Manage transmittals and correspondence records.
• Support audits by maintaining complete and traceable document records.
• Archive project documentation and ensure proper handover at project completion.
• Maintain confidentiality and security of project documents.

Required Qualifications

• Bachelor's Degree
• 5-10 years of experience in document control, preferably in Oil & Gas, EPC, Water Treatment, or Industrial projects.
• Experience with EDMS tools such as COMOS EDMS, Aconex, SharePoint, or Documentum.
• Strong knowledge of document lifecycle, revision control, and metadata management.
• Proficiency in Microsoft Office applications, especially Excel.
• Good communication and coordination skills.

Required Skills

• Document Management
• Metadata Management
• Revision Control
• EDMS Administration
• Transmittal Management
• Workflow Tracking
• Quality Documentation
• Data Accuracy and Attention to Detail
• Reporting and Dashboard Preparation
• Stakeholder Coordination

Roles and Responsibilities

Document Controller - Roles & Responsibilities

• Manage and maintain all project documents in the EDMS (COMOS, Aconex, SharePoint, etc.).
• Receive, register, classify, and distribute incoming and outgoing documents.
• Ensure proper document numbering, metadata tagging, and revision control.
• Track document status throughout the review, approval, and issuance cycle.
• Prepare and manage document transmittals for clients, vendors, and internal teams.
• Coordinate with engineering disciplines to ensure timely submission of deliverables.
• Monitor document review workflows and follow up on overdue comments or approvals.
• Maintain accurate document registers and project master document lists.
• Verify document compliance with project procedures, standards, and quality requirements.
• Generate periodic reports on document progress, pending reviews, and submission status.
• Maintain records of correspondence, client comments, and approvals.
• Support audits by ensuring document traceability and proper record management.
• Control access permissions and maintain document confidentiality.
• Archive project documents and ensure complete documentation handover at project closeout.
• Provide training and guidance to project teams on document control procedures and EDMS usage.

Key Accountabilities

• 100% document traceability throughout the project lifecycle.
• Timely processing and distribution of project documents.
• Accurate maintenance of document metadata and revision history.
• Compliance with company and client document control requirements.
• Efficient management of engineering, vendor, and client documentation.