Dispatch Executive - ( Job ID - 23869)

EducoHire; Mumbai; On-site; INR 260,000 - 360,000; Full time

Job summary

NIITAKA MERU INDIA LLP is seeking a responsible Dispatch Executive to manage inventory, warehouse documentation, and timely order dispatches from Mumbai. You will coordinate with drivers and transport partners, maintain records, and ensure accurate stock control and verification.

This role requires strong attention to detail and ability to meet delivery deadlines in a fast-paced warehouse. Join our team to contribute to efficient logistics operations and orderly warehouse procedures in a dynamic

Qualifications

• Good knowledge of inventory and warehouse operations.
• Understanding of dispatch documentation and delivery coordination.
• Basic computer and data-entry skills.
• Ability to maintain accurate records and reports.
• Good organizational and time-management skills.
• Ability to coordinate with drivers, transporters and internal departments.
• Attention to detail and problem-solving ability.
• Ability to work under delivery deadlines and manage multiple dispatches.

Responsibilities

• Monitor stock levels and ensure inventory accuracy.
• Maintain records of incoming and outgoing goods.
• Update inventory and dispatch details in the system regularly.
• Conduct physical stock verification and identify discrepancies.
• Ensure proper storage and safe handling of received goods.
• Maintain a clean, systematic and well-organized warehouse.
• Optimize warehouse space utilization.
• Plan and schedule dispatches according to delivery timelines and priorities.
• Ensure all customer orders are dispatched on time.
• Prepare and verify dispatch documents, including: Delivery challans, Dispatch notes, Shipping labels, Stock reports, Goods Receipt Notes (GRNs).
• Assign deliveries to drivers or transport partners.
• Track delivery status throughout the day and coordinate for timely delivery.
• Update records once goods have been dispatched.
• Maintain complete records of all dispatched goods.
• Resolve issues relating to damaged goods, shortages or incorrect quantities.

Skills

Inventory management

Dispatch coordination

Data entry

Record keeping

Time management

Driver coordination

Attention to detail

Deadline management

Tools

ERP software

Job description

Department: Dispatch and Warehouse Operations

Designation: Dispatch Executive

Reporting To: Business Development Manager (BDM)

Job Summary

NIITAKA MERU INDIA LLP is looking for a responsible and organized Dispatch Executive to manage inventory, warehouse documentation, order dispatches and delivery coordination. The candidate will be responsible for ensuring that goods are stored, recorded and dispatched accurately and on time.

Key Responsibilities

Daily Responsibilities

• Monitor stock levels and ensure inventory accuracy.
  
• Maintain records of incoming and outgoing goods.
  
• Update inventory and dispatch details in the system regularly.
  
• Conduct physical stock verification and identify discrepancies.
  
• Ensure proper storage and safe handling of received goods.
  
• Maintain a clean, systematic and well-organized warehouse.
  
• Optimize warehouse space utilization.
  
• Plan and schedule dispatches according to delivery timelines and priorities.
  
• Ensure all customer orders are dispatched on time.
  
• Prepare and verify dispatch documents, including:
  
• Delivery challans
  
• Dispatch notes
  
• Shipping labels
  
• Stock reports
  
• Goods Receipt Notes (GRNs)
  
• Assign deliveries to drivers or transport partners.
  
• Track delivery status throughout the day and coordinate for timely delivery.
  
• Update records once goods have been dispatched.
  
• Maintain complete records of all dispatched goods.
  
• Resolve issues relating to damaged goods, shortages or incorrect quantities.
  

Weekly Responsibilities

• Review stock availability.
  
• Identify low-stock and out-of-stock items.
  
• Verify that all dispatch and inventory records are properly maintained.
  
• Cross-check delivery challans and supporting documents.
  
• Share stock and dispatch updates with management.
  
• Ensure documentation is properly maintained for internal and external audits.
  

Monthly Responsibilities

• Conduct monthly physical stock checks.
  
• Compare physical stock with system records.
  
• Report stock shortages, excess stock or other discrepancies to management.
  

Required Skills

• Good knowledge of inventory and warehouse operations.
  
• Understanding of dispatch documentation and delivery coordination.
  
• Basic computer and data-entry skills.
  
• Ability to maintain accurate records and reports.
  
• Good organizational and time-management skills.
  
• Ability to coordinate with drivers, transporters and internal departments.
  
• Attention to detail and problem-solving ability.
  
• Ability to work under delivery deadlines and manage multiple dispatches.
  

Preferred Candidate Profile

• Prior experience in dispatch, inventory management, logistics or warehouse operations will be preferred.
  
• Familiarity with ERP, inventory or stock-management software will be an advantage.
  
• Candidates should be responsible, disciplined and comfortable handling physical stock verification.