Dispatch Executive

Samarth Consultant; Navi Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Samarth Consultant in Navi Mumbai is seeking a Dispatch Manager to oversee end-to-end dispatch operations—from order confirmation to final delivery—while ensuring timely invoicing, stock control, and cross-functional coordination with Sales, Accounts, Warehouse and Transporters.

The ideal candidate has hands-on Tally experience for billing and invoicing, advanced MS Excel skills (including VLOOKUP/XLOOKUP and Pivot Tables), strong attention to detail, and the ability to manage multiple

Qualifications

• Strong hands-on experience in dispatch operations and logistics coordination.
• Advanced MS Excel skills for data management, reporting, filtering, sorting, and analytics.
• Knowledge of billing, invoicing and dispatch documentation processes.

Responsibilities

• Manage and supervise the complete dispatch process from order confirmation to final delivery.
• Prepare and process invoices, bills, delivery challans, e-way bills and other dispatch-related documents.
• Coordinate with Sales, Accounts, Warehouse and Transporters for timely dispatches.
• Ensure all dispatches are properly checked, documented and aligned with customer orders.
• Maintain accurate records of dispatched, pending and delivered orders.
• Monitor stock availability and coordinate with the warehouse team.
• Track transporter details, LR/GR numbers and delivery status.
• Resolve dispatch-related discrepancies, shortages, damages or documentation issues.
• Prepare daily/weekly dispatch reports for management.
• Ensure timely dispatch as per committed timelines.
• Handle multiple dispatches simultaneously and work effectively under pressure.

Skills

MS Excel

Data management

VLOOKUP/XLOOKUP

Pivot Tables

Stock management

Logistics coordination

Tools

Tally

Job description

Role & responsibilities

Manage and supervise the complete dispatch process from order confirmation to final delivery.

Prepare and process invoices, bills, delivery challans, e-way bills and other dispatch-related documents.

Strong hands-on experience in Tally for billing, invoicing, stock and transaction entries.

Excellent knowledge of MS Excel including data management, reporting, filtering, sorting, VLOOKUP/XLOOKUP, Pivot Tables, etc.

Coordinate with Sales, Accounts, Warehouse and Transporters for timely dispatches.

Ensure all dispatches are properly checked, documented and aligned with customer orders.

Maintain accurate records of dispatched, pending and delivered orders.

Monitor stock availability and coordinate with the warehouse team.

Track transporter details, LR/GR numbers and delivery status.

Resolve dispatch-related discrepancies, shortages, damages or documentation issues.

Prepare daily/weekly dispatch reports for management.

Ensure timely dispatch as per committed timelines.

Handle multiple dispatches simultaneously and work effectively under pressure,

Preferred candidate profile

36 years of relevant experience in Dispatch / Logistics / Warehouse / Billing Operations.

Excellent knowledge of Tally is mandatory.

Excellent MS Excel skills are mandatory.

Should have practical knowledge of billing and invoice preparation.

Good understanding of dispatch documentation and logistics coordination.

Strong attention to detail and accuracy.

Good communication and coordination skills.

Should be responsible, proactive and capable of handling pressure.

Experience in a manufacturing/trading/export-related company will be an added advantage.

Dispatch Management | Tally | MS Excel | Billing | Invoicing | E-Way Bill | Delivery Challan | Stock Management | Logistics Coordination | MIS Reporting