Dispatch Executive

Reema Beverages; Bhiwandi; On-site; INR 240,000 - 360,000; Full time

Job summary

Reema Beverages is seeking a responsible Dispatch Executive to manage day-to-day dispatch activities and coordinate with customers, transporters and internal teams for timely and accurate delivery of goods.

Key tasks include preparing dispatches, verifying invoices and documents, coordinating with Sales/Accounts/Warehouse/Production, and maintaining dispatch records. Strong Excel/MS Office skills and the ability to handle pressure are essential for success in this role.

Qualifications

• Proficient in Excel and MS Office to prepare dispatch documentation.
• Strong communication and coordination with customers, team and transporters.
• Ability to manage multiple dispatches and meet deadlines.
• Knowledge of Tally/ERP/Zoho is an added advantage.

Responsibilities

• Prepare and coordinate daily dispatches as per customer orders.
• Check quantity, product details and packaging before dispatch.
• Prepare/verify Tax Invoice, Delivery Challan, E-Way Bill and E-Invoice where applicable.
• Coordinate with Sales, Accounts, Warehouse and Production teams for dispatch requirements.
• Coordinate with transporters/drivers regarding vehicle availability and loading schedules.
• Ensure correct goods are loaded against the respective invoice/order.
• Maintain dispatch records, vehicle details and delivery information.
• Share dispatch details with customers and concerned internal team.
• Track dispatched material and follow up for delivery confirmation/POD.
• Handle shortages, damages, or misdeliveries and report to the concerned department.
• Maintain documentation and filing of dispatch-related records.
• Prepare daily/weekly dispatch reports in Excel.
• Ensure dispatches are completed within the scheduled timeline.
• Coordinate with Accounts for invoice/payment-related dispatch requirements.
• Follow company procedures related to inventory, documentation and dispatch control.

Skills

Excel

MS Office

Communication

Coordination

Dispatch management

Attention to detail

Pressure handling

Tools

Tally/ERP/Zoho

Job description

We are looking for a responsible and organized Dispatch Executive to manage day-to-day dispatch activities, coordinate with customers, transporters and the internal team, and ensure timely and accurate delivery of goods.

Key Responsibilities

• - Prepare and coordinate daily dispatches as per customer orders.
• - Check quantity, product details and packaging before dispatch.
• - Prepare/verify Tax Invoice, Delivery Challan, E-Way Bill and E-Invoice wherever applicable.
• - Coordinate with the Sales, Accounts, Warehouse and Production teams for dispatch requirements.
• - Coordinate with transporters/drivers regarding vehicle availability and loading schedules.
• - Ensure the correct goods are loaded against the respective invoice/order.
• - Maintain dispatch records, vehicle details and delivery information.
• - Share dispatch details with customers and concerned internal team.
• - Track dispatched material and follow up for delivery confirmation/POD.
• - Handle any shortage, damage, wrong delivery or transportation-related issues and report them to the concerned department.
• - Maintain proper documentation and filing of dispatch-related records.
• - Prepare daily/weekly dispatch reports in Excel.
• - Ensure dispatches are completed within the scheduled timeline.
• - Coordinate with Accounts for any invoice/payment-related dispatch requirements.
• - Follow company procedures related to inventory, documentation and dispatch control.

Required Skills

• - Good knowledge of Excel and MS Office.
• - Good communication and coordination skills.
• - Ability to manage multiple dispatches and follow up with transporters.
• - Good attention to detail.
• - Knowledge of Tally/ERP/Zoho will be an added advantage.
• - Ability to work under pressure and meet dispatch deadlines.