Director, Central Event Management Division

Chandigarh University; Kharar; On-site; INR 2,500,000 - 4,500,000; Full time

Job summary

Chandigarh University is seeking a senior professional to lead the Central Event Management Division and oversee major university events. The role involves developing an annual event calendar, coordinating with leadership and departments, and delivering national and international conferences, convocations, seminars, and cultural festivals.

The candidate will manage budgets, vendors, production, and logistics, ensure VIP protocol, and drive branding and media coordination with cross-functional

Qualifications

• Bachelor's degree required.
• 10–15+ years of relevant experience with substantial leadership in large-scale event management.

Responsibilities

• Lead and manage the Central Event Management Division and oversee all major university events.
• Develop an annual event calendar in coordination with university leadership and academic/administrative departments.
• Plan and execute national and international conferences, convocations, seminars, workshops, cultural festivals, exhibitions, and institutional ceremonies.
• Coordinate with internal departments, faculty, students, external agencies, sponsors, dignitaries, and industry partners.
• Manage event budgets, resource allocation, procurement, vendor negotiations, and cost optimization.
• Supervise event production, stage design, venue setup, audio-visual arrangements, lighting, hospitality, transportation, and logistics.
• Ensure protocol management for VIPs, government officials, international delegates, keynote speakers, and other distinguished guests.
• Oversee branding, event promotion, publicity, digital communication, photography, videography, and media coordination.
• Establish SOPs, event checklists, reporting mechanisms, and quality standards.

Skills

Event management

Leadership

Budget management

Vendor negotiations

Stakeholder coordination

Education

Bachelor's degree

Job description

Role & responsibilities

• Lead and manage the Central Event Management Division and oversee all major university events.
• Develop an annual event calendar in coordination with university leadership and academic and administrative departments.
• Plan and execute national and international conferences, convocations, seminars, workshops, cultural festivals, exhibitions, and institutional ceremonies.
• Coordinate with internal departments, faculty members, students, external agencies, sponsors, dignitaries, and industry partners.
• Manage event budgets, resource allocation, procurement, vendor negotiations, and cost optimization.
• Supervise event production, stage design, venue setup, audio-visual arrangements, lighting, hospitality, transportation, and logistics.
• Ensure protocol management for VIPs, government officials, international delegates, keynote speakers, and other distinguished guests.
• Oversee branding, event promotion, publicity, digital communication, photography, videography, and media coordination in collaboration with relevant teams.
• Establish standard operating procedures (SOPs), event checklists, reporting mechanisms, and quality standards.

Preferred candidate profile

Bachelor's degree

Typically 10- 15+ years of relevant experience, including substantial leadership experience in large-scale event management.