Event Manager

International Philanthropic Foundation; Mumbai; Hybrid; INR 900.000 - 1.500.000; Vollzeit

Zusammenfassung

International Philanthropic Foundation in Mumbai is seeking an experienced events coordinator to manage onsite events, oversee logistics, and ensure flawless execution for CEO-country programs.

You will align with stakeholders, negotiate with vendors, maintain budgets and contracts, and provide executive support. This role requires travel, discretion, and strong multitasking in a fast-paced environment.

Qualifikationen

• Proven experience in event management and coordination.
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication and interpersonal skills, capable of liaising with various stakeholders and vendors.
• Attention to detail and a proactive approach to problem-solving.
• Flexibility to travel frequently and work outside of standard office hours as needed.
• Proficiency in negotiation and vendor management.
• Ability to maintain confidentiality and discretion when handling sensitive information.
• Familiarity with travel booking systems and itinerary planning tools is advantageous.
• Bachelor's degree or equivalent qualification preferred.

Aufgaben

• Manage onsite events, overseeing all aspects of organization, logistics, and execution.
• Coordinate with internal and external stakeholders to ensure seamless event operations.
• Assist in negotiations with vendors, ensuring cost-effectiveness and quality for event-related services.
• Conduct vendor research and assessments to identify suitable partners for various event requirements.
• Act as a central point of contact for all event-related inquiries and provide timely support to resolve issues.
• Maintain meticulous records and documentation related to events, including budgets, contracts, and timelines.
• Handle travel arrangements, accommodation bookings, and itinerary planning for CEO's country programs.
• Provide administrative support to the CEO as needed, including scheduling, correspondence, and other tasks.
• Travel alongside the CEO for country programs, ensuring smooth coordination and support throughout the duration of the events.

Kenntnisse

Event management

Coordination

Vendor negotiation

Communication

Travel readiness

Discretion & confidentiality

Attention to detail

Vendor research

Ausbildung

Bachelor's degree or equivalent

Jobbeschreibung

Role & responsibilities

• Manage onsite events, overseeing all aspects of organization, logistics, and execution.
• Coordinate with internal and external stakeholders to ensure seamless event operations.
• Assist in negotiations with vendors, ensuring cost-effectiveness and quality for event-related services.
• Conduct vendor research and assessments to identify suitable partners for various event requirements.
• Act as a central point of contact for all event-related inquiries and provide timely support to resolve issues.
• Maintain meticulous records and documentation related to events, including budgets, contracts, and timelines.
• Handle travel arrangements, accommodation bookings, and itinerary planning for CEO's country programs.
• Provide administrative support to the CEO as needed, including scheduling, correspondence, and other tasks.
• Travel alongside the CEO for country programs, ensuring smooth coordination and support throughout the duration of the events.

Preferred candidate profile

• Proven experience in event management and coordination, preferably in a corporate or executive setting.
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent communication and interpersonal skills, capable of liaising with various stakeholders and vendors.
• Attention to detail and a proactive approach to problem-solving.
• Flexibility to travel frequently and work outside of standard office hours as needed.
• Proficiency in negotiation and vendor management.
• Ability to maintain confidentiality and discretion when handling sensitive information.
• Familiarity with travel booking systems and itinerary planning tools is advantageous.
• Bachelor's degree or equivalent qualification preferred.

Education: Anu Graduate/Postgraduate

Experience: 5-7 years of experience

Location Mumbai

International Philanthropic Foundation