Administration Executive

Concept Pharmaceuticals Ltd.; Mumbai; On-site; INR 469,000 - 670,000; Full time

Job summary

Concept Pharmaceuticals Ltd. in Andheri, Mumbai, is seeking an Admin Executive EA, Management Support to oversee day-to-day office operations and provide executive assistance to senior management. The role requires a proactive, organized professional with strong MS Office skills.

You will support HR activities, manage calendars, arrange travel, handle confidential documents, and coordinate with internal teams and vendors to ensure smooth operations.

Qualifications

• Proactive, well-organized professional to manage administrative activities.
• Provide executive assistance to senior management.
• Support day-to-day HR operations and recruit activities.

Responsibilities

• Manage day-to-day office administration and ensure smooth operations.
• Provide secretarial and administrative support to senior management, including calendars and meetings.
• Assist HR activities: recruitment, onboarding, attendance, and HR records.

Skills

MS Office

Executive support

Communication

Coordination

Time management

Multitasking

Education

Any Graduate

Job description

Position: Admin Executive EA, Management Support.

Location: Andheri, Mumbai

Qualification: Any Graduate

Experience: 4+ years

Job Summary

We are looking for a proactive, well-organized, and detail-oriented professional to manage administrative activities, provide executive assistance to senior management, and support day-to-day HR operations. The ideal candidate should possess excellent communication, coordination, time-management, and multitasking skills, along with proficiency in MS Office.

Key Responsibilities

1. Administration

• Manage day-to-day office administration and ensure smooth office operations.
• Coordinate office maintenance, housekeeping, stationery, and other administrative requirements.
• Handle travel bookings, hotel reservations, transportation, and meeting arrangements.
• Maintain administrative records, documents, bills, and vendor details.
• Coordinate with internal departments and external vendors for administrative requirements.
• Assist in organizing company meetings, events, and employee engagement activities.

2. Executive Assistant (EA).

• Provide secretarial and administrative support to senior management.
• Manage calendars, schedule appointments, and coordinate meetings.
• Handle emails, telephone calls, correspondence, and follow-ups professionally.
• Prepare meeting agendas, Minutes of Meeting (MOM), presentations, and reports.
• Coordinate with department heads and ensure timely follow-up on pending tasks and management instructions.
• Handle confidential documents and information with discretion.
• Assist in travel planning, expense documentation, and other executive requirements.

3. HR Support

• Assist in recruitment activities, including candidate screening, interview scheduling, and follow-ups.
• Support employee onboarding, documentation, and maintenance of employee records.
• Assist with attendance, leave records, employee databases, and HR trackers.
• Coordinate with employees and reporting managers for HR-related requirements.
• Support the preparation of offer letters, appointment letters, confirmation letters, and other HR documents.
• Assist with employee engagement activities, birthday celebrations, festival celebrations, and internal communications.
• Follow up on employee KYC documents and other HR compliance requirements.
• Maintain confidentiality of employee information and HR records.