Administration Executive

The Madras Advertising; Tamil Nadu; On-site; INR 250,000 - 400,000; Full time

Job summary

The Madras Advertising in Chennai (Anna Salai) seeks an Administration Executive to support day-to-day operations, documentation and reporting. Freshers or those with 1–2 years of experience may apply, with immediate joiners preferred.

You will coordinate with multiple teams, handle MIS reports, and assist HR and vendor interactions to ensure smooth project execution. Strong MS Office skills and effective communication are essential.

Qualifications

• Freshers or 1–2 years of experience may apply.
• Proficiency in MS Office (Word, Excel, PowerPoint) and data handling.
• Strong written and verbal communication skills.

Responsibilities

• Assist in day-to-day operational activities.
• Create, organize, and maintain documentation and reports.
• Gather, analyze, and structure data for internal and client requirements.
• Coordinate with multiple teams to ensure smooth project execution.
• Maintain accuracy in data entry, reporting and operational tasks.
• Support process improvements through analytical and problem-solving skills.
• Interact with vendors for smooth operations and procurement.
• Assist in HR functions such as attendance, leave records, and interview coordination.
• Prepare and submit daily, weekly and monthly MIS reports.
• Raise estimates, purchase orders and invoices on behalf of the company.
• Engage with client-side executives to foster relationships.

Skills

MS Office

Communication

Typing

Analytical thinking

Independent work

Job description

Position: Administration Executive
Location: Anna Salai, Chennai
Experience: Freshers or those with 1 - 2 years' experience may apply

Joining: Immediate joiners preferred

Key Responsibilities:

• Assist in day-to-day operational activities
• Create, organize, and maintain documentation as well as reports
• Gather, analyze, and structure data for internal and client-facing requirements
• Coordinate with multiple teams to ensure smooth project-execution
• Maintain accuracy in data entry, reporting, and operational tasks
• Support process improvements through analytical and problem-solving skills
• Interact with vendors - IT, hardware, housekeeping, office amenities, printers, etc. - for ensure smoother operations
• Understand hiring needs, develop JDs, post such needs onto online recruitment channels like LinkedIn, Naukri, etc., and shortlist candidates; conduct first-level interviews of candidates shortlisted
• Populate and submit daily, weekly and monthly MIS reports
• Raise estimates, purchase orders and invoices on behalf of company
• Interact with customer-side executives / managers for tighter follow-up and to develop cordial relationships with clients
• Perform HR functions such as upkeep of attendance, leave records, issuance of interview call letters, offer letters, appointment letters and other such correspondence
• Maintain files on employees, vendors, customers, statutory agencies, Board-related minutes, etc.

Required Skills:

• Strong computer proficiency with excellent knowledge of M S Office (Word, Excel, PowerPoint)
• Effective written and verbal communication skills
• Good typing capability, with accuracy
• Strong analytical thinking, initiative, and perseverance
• Ability to work independently with excellent organizational skills