Deputy Manager/ Associate Manager

Airworks; Ernakulam; On-site; INR 700,000 - 1,200,000; Full time

Job summary

Airworks seeks an experienced Admin Head to supervise and streamline office operations across facilities, vendor coordination, and employee services. You will manage procurement, budgets, audits, and compliance to sustain productive workstreams.

The role requires 8–12 years in administration, strong negotiation skills, and proficiency in MS Office and admin tools. Excellent organizational and communication abilities are essential for a bustling corporate environment.

Qualifications

• 8-12 years of experience in administration or office management.
• Strong knowledge of vendor management, facilities, and compliance.
• Proficiency in MS Office and administrative software tools.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Ability to manage budgets and negotiate contracts effectively.

Responsibilities

• Oversee daily office operations including housekeeping, security, and maintenance.
• Ensure availability of office supplies and manage procurement processes.
• Maintain records of administrative expenses and budgets.
• Coordinate with vendors for services such as housekeeping, security, transport, and catering.
• Negotiate contracts and ensure timely payments.
• Oversee facility management including repairs, utilities, and infrastructure upkeep.
• Ensure compliance with statutory requirements related to administration.
• Maintain accurate records of contracts, licenses, and agreements. Support audits and inspections as required.
• Manage travel arrangements, accommodation, and logistics for employees.
• Organize company events, meetings, and conferences.
• Identify gaps in administrative processes and recommend improvements.
• Implement automation tools for efficiency in admin operations.

Skills

Office management

Vendor management

Budgeting

Multitasking

Communication

Negotiation

MS Office

Education

Business Administration, Management, or related field

Tools

Administrative software tools

Job description

JOB TITLE - DM/ AM -Admin

REPORTS TO - Admin Head

About the Role

To oversee and manage administrative functions ensuring smooth day-to-day operations, compliance with organizational policies, and efficient support to all departments. The role involves managing facilities, vendor coordination, office supplies, and employee services to maintain a productive workplace environment.

Key Responsibilities

Office Administration

• Supervise daily office operations including housekeeping, security, and maintenance.
• Ensure availability of office supplies and manage procurement processes.

Maintain records of administrative expenses and budgets.

Vendor & Facility Management

• Coordinate with vendors for services such as housekeeping, security, transport, and catering.
• Negotiate contracts and ensure timely payments.
• Oversee facility management including repairs, utilities, and infrastructure upkeep.

Compliance & Documentation

• Ensure compliance with statutory requirements related to administration.
• Maintain accurate records of contracts, licenses, and agreements. Support audits and inspections as required.

Employee Support Services

• Manage travel arrangements, accommodation, and logistics for employees.
• Handle employee queries related to administrative services. Organize company events, meetings, and conferences.

Process Improvement

• Identify gaps in administrative processes and recommend improvements.
• Implement automation tools for efficiency in admin operations.

Qualifications & Skills

• Business Administration, Management, or related field.
• 8 -12 years of experience in administration or office management.
• Strong knowledge of vendor management, facilities, and compliance.
• Proficiency in MS Office and administrative software tools.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Ability to manage budgets and negotiate contracts effectively.

SMS Responsibility

In the context of the SMS, you have the following responsibilities:

• Ensure both your own and the safety of other personnel in the vicinity of the working environment.
• Interrupt or discontinue your work if your safety or that of others is at risk.
• Perform your tasks in compliance with regulations and AWCMRO Procedures.
• Practice and promote the AWCMRO as safety policy.
• Notify hazards and safety related events and report any relevant.