Admin & Facility Manager - AM/DM

Pearce Services Global (PSG); India; On-site; INR 500,000 - 1,000,000; Full time

Job summary

Pearce Services Global (PSG) is seeking an Administration & Facility AM/DM to oversee security management, housekeeping, travel arrangements, and transport logistics across the company premises. The role includes coordinating with vendors, managing meetings and events, and ensuring compliance with environmental and safety standards.

The candidate will supervise security, housekeeping, and infrastructure maintenance, while handling travel, cab provisioning, and cost control.

Responsibilities

• Security management: ensure overall security arrangements and movement of people and materials within/from the Company's premises; supervise security in coordination with local law enforcement and security department.
• Housekeeping, office boy management, pest control, minor repairs; ensure cleaning of office premises and maintenance of office equipment, fittings, fixtures and appliances.
• Travel & ticketing: arrange travel and ticketing for official tours as required.
• Transport management: arrange cab/pool cab services, driver rosters, vehicle maintenance, fuel allocation, driver OT verification, and bill validation for rented vehicles; coordinate with fleet/vendor for vehicle availability.
• Negotiate and make rate contracts with vendors for cab booking, event management, and hotel bookings.
• Conference hall coordination: manage allotment and maintenance; fire control equipment: ensure timely refilling and serviceability of extinguishers; stationery procurement; coordinate meetings/visits/annual activities; budgeting/cost control/AMCs; printers & photocopy maintenance; canteen/cafeteria administration; dispatch/receipt of mail and courier; ensure awareness and compliance with TS/ISO14001; develop environmental control procedures; maintain emergency response plan; office inventory management; petty cash; ensure crisis preparedness with stakeholders for business continuity; process bills related to hotel, fuel, newspapers, security, electricity, office spaces, and courier; ensure employee safety including first aid and office supplies; provide insurance & mediclaim support.

Job description

Job Description – Administration & Facility AM/DM

Security Management

To ensure overall security arrangement, movement of men and material within/ from the Company’s premises. Supervise security management in coordination with local law enforcing agencies and security Department.

Housekeeping & Office boy Management, Pest Control, and minor repairs, Ensure cleaning of office premises. Ensure repair and maintenance of office equipment’s, fittings & fixtures, appliances etc.

Travel & Ticketing

To make necessary Travel & Ticketing arrangements as required for official tours.

Transport Management

To make necessary and timely arrangements for Cabs/Pool Cabs. Ensure driver Roster, Maintenance of vehicle, requisition control and distribution, fuel allocation and control, drivers OT verification, Bill verification of rented vehicle and Parking allocation. Arrange for employee pick-drop and coordinate with fleet and vendor for vehicle availability.

Make rate contract with the necessary work & utilities related vendor as for Cab booking, Event Management, Hotel Booking,

Others

• Conference Hall: To coordinate allotment & ensure its maintenance.
• Fire Control Equipment: To ensure timely refilling & service ability of Fire Extinguishers.
• Stationary: To ensure timely procurement as per user’s requirement.
• Coordinate Meetings/Visits / Annual Activities.
• Budgeting/ Cost Control/ AMCs (New/Renewal).
• Printers & Photocopy Maintenance.
• Canteen/Cafeteria administration
• Dispatch/Receipt. of mail/Courier.
• Working knowledge of TS/ISO14001 systems.
• Should be able to drive Environment Management Programs & develop operational control procedure to protect environment.
• Working knowledge of the Emergency response plan.
• Office Inventory Management
• Petty Cash
• Ensure preparedness for any crisis/accident/incident through employee awareness, and proper coordination with the stakeholders for smooth business continuity.
• Process bills related to Hotel, Fuel, Newspaper, security, electricity, office spaces, courier.
• Ensure safety of employees including first aid box & utilities & office supplies
• Insurance & Mediclaim Support