Administrative Manager

BDO; Dadri; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

BDO is seeking a Manager - Administration in India to oversee workplace and facilities operations, ensuring a safe, compliant, and employee-friendly office environment. The role covers administration, vendor governance, security, maintenance, and employee support services.

Key duties include managing facilities, onboarding and exits, events, vendor management, and regulatory compliance. The position requires strong leadership, cross-functional collaboration, and hands-on facility operations

Qualifications

• 5+ years of experience in Administration, Facilities Management, Workplace Operations, or Office Management.
• Graduate/Postgraduate in Administration, Facilities Management, Hospitality, Operations, or related field.
• Experience managing multiple vendors and corporate office environments.

Responsibilities

• Oversee office facilities and workplace operations to ensure a safe, compliant environment.
• Manage day-to-day administration including workstations, cabins, meeting rooms, and common areas.
• Coordinate onboarding/exits and partner with HR to enhance employee experience.
• Plan and execute townhalls, leadership meetings, and corporate events.
• Supervise outsourced staff, vendors, and service levels (SLA) to ensure quality and productivity.
• Oversee security, housekeeping, pantry, pest control, and other soft services.
• Manage cafeteria operations, hygiene, and vendor performance.
• Prepare MIS reports, dashboards, and management reviews.

Skills

Facilities management

Vendor management

Office administration

Employee support

Security & compliance

Education

Graduate/Postgraduate in Administration or related field

Tools

MS Office

Job description

The Manager - Administration will oversee workplace and facility operations to ensure a safe, efficient, compliant, and employee-friendly office environment. The role will be responsible for office administration, facilities management, vendor governance, workplace services, security, maintenance, compliance, and employee support functions.

Key Responsibilities

Workplace & Facilities Management

• Manage day-to-day administration of office facilities, including workstations, cabins, meeting rooms, and common areas.
• Ensure optimal space utilization and workplace readiness.

Employee Support & Workplace Experience

• Coordinate onboarding and exit processes, including workspace setup and clearance activities.
• Partner with HR to enhance employee experience and support engagement initiatives.

Events & Employee Engagement

• Plan and execute townhalls, leadership meetings, employee engagement programs, and corporate events.
• Manage outsourced staff and facility vendors, ensuring service quality, productivity, and SLA compliance.
• Oversee housekeeping, pantry, security, pest control, and other soft services.

Cafeteria Operations

• Manage canteen operations, hygiene standards, vendor performance, and employee feedback mechanisms.

Compliance & Regulatory Management

• Ensure adherence to statutory, administrative, and organizational compliance requirements.
• Coordinate with local authorities and regulatory bodies for approvals, inspections, and audits.
• Manage vendor billing, budget tracking, invoice verification, and administrative cost control.
• Prepare MIS reports, dashboards, and management reviews.

Safety, Security & Maintenance

• Oversee fire safety systems, emergency preparedness, mock drills, and statutory compliance.
• Manage physical security, access control, CCTV monitoring, and visitor management.
• Monitor preventive maintenance schedules and ensure timely resolution of facility-related issues.

Inventory & Asset Management

• Maintain office assets, consumables, and inventory.
• Conduct periodic audits and ensure optimal stock availability.

Qualifications & Experience

• Graduate/Postgraduate in Administration, Facilities Management, Hospitality, Operations, Business Administration, or a related field.
• 5+ years of experience in Administration, Facilities Management, Workplace Operations, Corporate Services, or Office Management.
• Strong experience in facility operations, vendor management, office administration, and employee support services.
• Exposure to security, maintenance, compliance, and contract staff management preferred.
• Experience managing corporate office environments and multiple vendors will be an advantage.