Deputy Manager-Administration

Auro Realty; Pune District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Auro Realty seeks an experienced Site Administration Manager in Pune District to oversee all site and project administration activities. This role includes managing office administration, security, transportation, and facility management services while ensuring compliance with policies and regulations.

The ideal candidate will have 10 to 12 years of relevant experience in the Real Estate sector and possess strong skills in vendor management, budget control, and stakeholder engagement. A graduate degree is a must, with a preference for MBA qualifications.

Qualifications

• 10 to 12 years of relevant administration experience in Real Estate, Construction, Infrastructure, or Commercial Projects.
• Strong knowledge of facility management, security management, vendor management, and statutory compliance.
• Ability to work independently and manage multiple responsibilities in a fast‑paced project environment.

Responsibilities

• Oversee and manage all site and project administration activities.
• Ensure smooth functioning of office administration, housekeeping, security, transportation, and facility management services.
• Coordinate with vendors, contractors, and service providers for administrative requirements.
• Monitor and control administration budgets and ensure cost optimization.
• Handle lease agreements, utility services, statutory licenses, and renewals related to project administration.

Skills

Excellent communication

Negotiation

Stakeholder management

Facility management

Vendor management

Statutory compliance

Problem solving

Education

Graduate in any discipline

MBA or Post Graduate qualification in Administration/Management

Tools

MS Office

Job description

Key Responsibilities

• Oversee and manage all site and project administration activities.
• Ensure smooth functioning of office administration, housekeeping, security, transportation, and facility management services.
• Coordinate with vendors, contractors, and service providers for administrative requirements.
• Manage procurement and inventory of office supplies, consumables, and administrative assets.
• Monitor and control administration budgets and ensure cost optimization.
• Handle lease agreements, utility services, statutory licenses, and renewals related to project administration.
• Ensure compliance with company policies, statutory regulations, and local authority requirements.
• Manage employee accommodation, travel arrangements, guest house operations, and logistics, as applicable.
• Supervise security operations and ensure implementation of safety and access control measures at the project site.
• Support HR and project teams in employee engagement initiatives, events, and welfare activities.
• Maintain records, MIS reports, asset registers, vendor contracts, and administration documentation.
• Liaise with local authorities, government departments, and external agencies whenever required.

Desired Candidate Profile

• Graduate in any discipline; MBA or Post Graduate qualification in Administration/Management will be preferred.
• 10 to 12 years of relevant administration experience in Real Estate, Construction, Infrastructure, or Commercial Projects.
• Strong knowledge of facility management, security management, vendor management, and statutory compliance.
• Excellent communication, negotiation, and stakeholder management skills.
• Proficiency in MS Office and administration reporting systems.
• Ability to work independently and manage multiple responsibilities in a fast‑paced project environment.

Key Competencies

• Administration & Facility Management
• Vendor Management
• Security & Housekeeping Management
• Budget Control & Cost Optimization
• Liaison & Statutory Compliance
• Asset Management
• Team Coordination
• Problem Solving & Decision Making