Assistant Administration Manager

Shalimar Corp; Lucknow; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Shalimar Corp in Lucknow site seeks an experienced Assistant Manager – Administration with 8–10 years in HR and site administration for Real Estate/Construction projects. The role reports to the HR Head and requires strong Labour laws knowledge and hands-on management of site facilities.

Key duties include maintaining employee records, HR MIS, handling grievances, coordinating payroll inputs, and ensuring compliance with labour laws and company policies across the site.

Qualifications

• MBA/PGDM in HR or equivalent qualification.
• Additional qualification in Administration/Labour Laws will be an added advantage.

Responsibilities

• Ensure employee records and HR MIS.
• Address employee grievances and maintain employee relations.
• Coordinate payroll inputs, statutory compliance, performance management and other HR initiatives.
• Maintain HR MIS, employee data, and required documentation.
• Manage day-to-day site administration activities.
• Handle labour management including manpower deployment, attendance, discipline and workforce coordination.
• Coordinate with contractors and vendors for admin and manpower needs.
• Ensure proper maintenance and administration of site offices, accommodation, transportation, security, housekeeping, and other facilities.
• Manage CSR-related activities, employee welfare initiatives, and local community coordination.
• Liaise with local authorities, government departments, and external agencies as required.
• Monitor administrative expenses and maintain records and MIS.
• Ensure compliance with company policies, labour laws, statutory requirements, and site procedures.
• Support the Project Head and Corporate HR/Admin team in smooth functioning of all site operations.

Skills

HR & Site Admin

Labour laws

Labour management

Industrial relations

Real estate / construction

Communication

Negotiation

Stakeholder management

Problem solving

MS Office

HRMS/ERP

Education

MBA/PGDM in HR

Administration/Labour Laws (advantage)

Tools

HRMS/ERP systems

Job description

Job Description Assistant Manager Administration

Position: Assistant Manager- Admin
Experience: 8-10 Years
Industry: Real Estate / Construction
Location: Site Location
Department: HR & Admin
Reporting To: HR Head

HR Responsibilities

• Ensure employee records.
• Address employee grievances and maintain effective employee relations.
• Coordinate with the Corporate HR team for payroll inputs, statutory compliance, performance management, and other HR initiatives.
• Maintain HR MIS, employee data, and required documentation.

Administration & Site Management

• Manage all day-to-day site administration activities.
• Handle labour management, including manpower deployment, attendance, discipline, and workforce coordination.
• Coordinate with contractors and vendors for administrative and manpower-related requirements.
• Ensure proper maintenance and administration of site offices, accommodation, transportation, security, housekeeping, and other facilities.
• Manage CSR-related activities, employee welfare initiatives, and local community coordination, as applicable.
• Liaise with local authorities, government departments, and external agencies whenever required.
• Monitor administrative expenses and maintain proper records and MIS.
• Ensure compliance with company policies, labour laws, statutory requirements, and site procedures.
• Support the Project Head and Corporate HR/Admin team in smooth functioning of all site operations.

Required Skills & Competencies

• Strong experience in HR and Site Administration.
• Good knowledge of labour laws, labour management, and industrial relations.
• Experience in the Real Estate or Construction industry is preferred.
• Strong communication, negotiation, stakeholder management, and problem-solving skills.
• Ability to independently manage administrative operations at a project/site.
• Proficiency in MS Office and HRMS/ERP systems.

Qualification

MBA/PGDM in HR or equivalent qualification.
Additional qualification in Administration/Labour Laws will be an added advantage.

Preferred Profile: Candidate with 8-10 years of experience in HR, labour management, and end-to-end site administration within the Real Estate/Construction industry.