Executive Admin - Admin & Facility

ECLAT Health Solutions; Hyderabad; On-site; INR 300,000 - 420,000; Full time

Job summary

ECLAT Health Solutions in Hyderabad is seeking a proactive Admin Executive - Facilities with 2-6 years of experience to oversee day-to-day administration and facility management.

You will coordinate housekeeping, security, and maintenance; manage vendors; handle invoices with the Finance team; and maintain assets, supplies, and safety compliance.

Join our team to ensure smooth, safe, and efficient office operations in a fast-paced IT/ITES environment.

Qualifications

• Bachelor's degree in any discipline.
• 2-6 years of relevant experience in Administration and Facilities.
• Experience in corporate office or IT/ITES environment will be an added advantage.
• Strong communication and interpersonal skills.
• Proficiency in MS Office.

Responsibilities

• Oversee daily administrative and facility operations to ensure uninterrupted business activities.
• Coordinate housekeeping, pantry, security, and maintenance services to maintain office standards.
• Handle vendor management, including onboarding, negotiations, service coordination, and performance monitoring.
• Process and track facility-related invoices, purchase requests, and vendor payments in coordination with the Finance team.
• Maintain office assets, inventory, stationery, consumables, and housekeeping supplies.

Skills

Office administration

Facility management

Vendor management

Communication

MS Office

Education

Bachelor's degree

Tools

MS Office

Job description

We are seeking a proactive and detail-oriented Admin Executive - Facilities with 2-6 years of experience to oversee day-to-day administration and facility management activities. The ideal candidate will ensure smooth office operations by coordinating with internal teams, vendors, and service providers while maintaining a safe, clean, and efficient workplace.

• Manage daily administrative and facility operations to ensure uninterrupted business activities.
• Coordinate housekeeping, pantry, security, and maintenance services to maintain office standards.
• Handle vendor management, including onboarding, negotiations, service coordination, and performance monitoring.
• Process and track facility-related invoices, purchase requests, and vendor payments in coordination with the Finance team.
• Maintain office assets, inventory, stationery, consumables, and housekeeping supplies.
• Coordinate preventive and breakdown maintenance of office equipment, electrical systems, HVAC, DG sets, UPS, and other facility infrastructure.
• Ensure office cleanliness, hygiene, and adherence to workplace safety standards.
• Support employee seating arrangements, workstation setup, office moves, and meeting room management.
• Coordinate travel bookings, accommodation, courier services, and transportation as required.
• Manage Annual Maintenance Contracts (AMCs), service schedules, and vendor documentation.
• Ensure compliance with company policies, statutory requirements, and facility-related audits.
• Maintain facility records, asset registers, vendor contracts, and administrative documentation.
• Coordinate emergency repairs and resolve facility-related issues promptly.
• Assist in organizing employee engagement activities, office events, and administrative support for visitors.
• Prepare MIS reports, expense tracking, and monthly administration reports.

Required Skills

• Strong knowledge of office administration and facility management.
• Experience in vendor management and service coordination.
• Good communication, negotiation, and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Ability to work independently and handle multiple priorities.

Preferred Qualifications

• Bachelor's degree in any discipline.
• 2-6 years of relevant experience in Administration and Facilities.
• Experience in corporate office or IT/ITES environment will be an added advantage.

Required Skills

security Facilities housekeeping service coordination pantry