Deputy Manager - Administration

Adani Group; Kachchh; On-site; INR 350,000 - 550,000; Full time

Job summary

Adani Group in Gujarat seeks a Team Member - Administration to support policies, facilities and resources, ensuring compliance and assisting budget management. The role covers office operations, logistics, procurement, onboarding, vendor coordination and documentation with SAP proficiency.

Requires 5+ years of site admin experience, preferably in marine or infrastructure sectors, and strong multitasking and customer service skills.

Qualifications

• Graduate degree required for administration roles.
• Minimum 5+ years of site admin experience, including guesthouse, vehicle and vendor management.
• Knowledge of labour law and statutory requirements is preferred.

Responsibilities

• Manage office operations and housekeeping processes.
• Coordinate transport for employees, equipment and materials; track usage and maintenance.
• Oversee procurement and inventory of office supplies and equipment.
• Onboard new employees and set up workspaces and equipment.
• Coordinate with external vendors for maintenance and repairs.
• Support SAP-based system usage and reporting.
• Prepare reports, presentations and admin documents.
• Oversee cafeteria, visitor management, and related billing/MIS.
• Ensure facility cleanliness and assign duties; inspect work; address issues.

Skills

Multitasking

Communication skills

Education

Graduate

Tools

SAP

Job description

Job Description:

About Business:

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Ports & SEZ: Over the past few years, we have evolved from a traditional port operator to a leading integrated ports services provider. As the largest port organization for the past two decades, we offer a wide range of services including cargo handling, container terminal operations, logistics, port infrastructure development, and maintenance. Our expertise extends to multimodal transport solutions, customs clearance, port security, and environmental sustainability, positioning us as a key player in global trade and logistics.

Job Purpose: The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.

Responsibilities

Office Operations Management:

Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.

Logistics Coordination:

Arrange transport for employees, equipment, and materials. Maintain records of vehicle usage, fuel, and maintenance.

Resolve any transportation-related issues or delays in a timely and efficient manner

Service Coordination:

Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.

Inventory and Procurement:

Oversee office supplies, equipment inventory, and procurement.

Employee Onboarding:

Assist in onboarding new employees by preparing workspaces and equipment

Vendor Coordination:

Coordinate office maintenance and repairs with external vendors.

System management:

Knowledge for SAP

Documentation & reporting:

Prepare reports, presentations, and other administrative documents.

Cafeteria and Visitor Management:

Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.

Facility Cleanliness:

Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action..

Contractor Supervision:

Supervise and monitor contractor performance.

Coordinate with contractors for contract labor compliance documentation.

Monitor contractor manpower deployment and gate pass compliance.

Service Improvement:

Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.

Accommodation Assistance:

Assist in managing company accommodation, including booking arrangements and maintenance.

Compliance Assistance:

Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk

Training and Development:

Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.

Digital Mindset:

Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.

Key Stakeholders - Internal:

Department Heads, Human resources

Direct reports

Key Stakeholders - External:

Regulatory Agencies, Service Providers, Suppliers

Qualifications

Educational Qualification: Graduate

Experiences: Minimum of 05 + years work experience in overall Site admin related jobs – Guesthouse, Vehicle & Vendor Management, Bill processing, employee engagement activities. labour law & other related statutory knowledge.

Good multitasking skills, accuracy and attention to details. Open to learning with a positive attitude and work in a team environment. Demonstrate teamwork and customer service skills. Should be from Marine or Infrastructure companies.

Requirements: