Lead Administration SBU

Adani Group; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Adani Group is seeking an Incharge - Admin (Project Sales) to oversee site administration, facility upkeep, and regulatory compliance across project and sales offices in Mumbai. The role ensures smooth operations, liaison with authorities, tax handling, labour compliance, and safety regulations to support customer interactions and project delivery.

The incumbent will manage housekeeping, security, vendor coordination, and infrastructure maintenance, driving efficiency and quality in service

Qualifications

• Educational qualifications include B.Tech/B.E in Civil or Electrical or related field, or Bachelor’s in Hospitality Management.
• 7-10 years work experience in site administration, facility management or real estate administration.
• Strong understanding of local regulatory requirements, labour compliance, property tax and fire safety norms.

Responsibilities

• Site Administration & Facility Management: ensure daily site ops, upkeep and safety.
• Customer & Stakeholder Management: be the primary admin contact for visitors and queries, coordinate with sales.
• Regulatory & Compliance Management: manage property tax, fire safety compliance, labour laws and registrations.
• Vendor & Resource Management: manage contracts, procurements and site assets.
• Reporting & Process Improvement: generate reports and drive process improvements.

Skills

Site administration

Facility management

Regulatory compliance

Vendor management

Stakeholder management

Education

B.Tech / B.E. in Civil or Electrical

Bachelor’s in Hospitality Management

Job description

Job Description

About Business

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world-class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large-scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG-rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Adani Realty: Adani Realty is the real estate arm of one of India’s leading infrastructure and development entities - Adani Group.With resolute commitment to ‘Nation Building’ and ‘Growth with Goodness’,we are developing real estate projects in the most promising destinations,integrating design aesthetics with cutting-edge construction technology.

Job Purpose

The Incharge - Administration (Project/Sales) is responsible for overseeing site administration, facility upkeep, customer interactions, and compliance management at project and sales offices. This role ensures seamless site operations, coordination with local authorities, property tax management, labour compliance, and fire safety regulations. The incumbent will also manage housekeeping, security, vendor coordination, and infrastructure maintenance, ensuring a smooth operational environment for both internal stakeholders and customers.

Responsibilities

Incharge - Admin( Project Sales)

Site Administration & Facility Management

Ensure daily operational efficiency of the project/sales site, maintaining a professional and well-kept environment.

Conduct regular site inspections to assess maintenance needs, hygiene standards, and security measures.

Oversee housekeeping, security, electricity, water supply, and facility upkeep to ensure an optimal working and customer experience.

Manage administration budgets, ensuring cost optimisation and adherence to financial controls.

Customer & Stakeholder Management

Act as the primary point of contact for customer queries and concerns at the site.

Ensure smooth visitor and customer experience, handling hospitality arrangements and service escalations.

Collaborate with sales teams to provide necessary admin support during customer visits and site tours.

Partner with local authorities and government bodies for approvals, compliance, and regulatory matters.

Regulatory & Compliance Management

Manage property tax assessments, payments, and regulatory filings.

Ensure compliance with fire safety regulations, coordinating with the fire department for periodic inspections and clearances.

Oversee labour compliance, including adherence to labour laws, ESIC, and other statutory requirements.

Ensure zero legal or regulatory deviations, proactively identifying and mitigating risks.

Vendor & Resource Management

Oversee service contracts and vendor performance, ensuring timely and quality service delivery.

Manage procurement and inventory for site-related needs, including office supplies, maintenance tools, and consumables.

Track and maintain site assets, infrastructure, and IT equipment, ensuring optimal utilisation and upkeep.

Reporting & Process Improvement

Generate weekly/monthly reports on site administration, compliance status, customer feedback, and vendor performance.

Drive continuous process improvements to enhance operational efficiency and service delivery.

Monitor budget variances and develop mitigation plans to ensure cost adherence.

Key Stakeholders - Internal

All BU Heads

HR Team

Finance Team

IT Team

Security

Facility Management Team

Key Stakeholders - External

Consultants

Vendors

Service Providers

Fire Officers

Local Authorities

Qualifications

Educational Qualification

B.Tech / B.E. in Civil, Electrical, or related field or Bachelor’s in Hospitality Management.

Work Experience (Range of years)

7-10 Years

Preferred Industry

Experience in site administration, facility management, or real estate administration. Strong understanding of local regulatory requirements, labour compliance, property tax, and fire safety norms.