Deputy Manager - Administration

Adani Ports and SEZ; Mundra; On-site; INR 335,000 - 558,000; Full time

Job summary

Adani Ports and SEZ is seeking a Team Member - Administration to manage office operations, vendor coordination, and facilities services at our Mundra, Gujarat site. The role supports budget management, policy adherence, and service improvements across administrative functions.

The ideal candidate has graduate qualifications with 5+ years in site administration, showing strong multitasking, teamwork, and customer service. Experience in marine or infrastructure sectors is preferred.

Qualifications

• Educational Qualification: Graduate
• Experiences: Minimum of 05 + years work experience in overall Site admin related jobs – Guesthouse, Vehicle & Vendor Management, Bill processing, employee engagement activities. labour law & other related statutory knowledge.
• Good multitasking skills, accuracy and attention to details. Open to learning with a positive attitude and work in a team environment. Demonstrate teamwork and customer service skills. Should be from Marine or Infrastructure companies.

Responsibilities

• Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.
• Arrange transport for employees, equipment, and materials. Maintain records of vehicle usage, fuel, and maintenance.
• Resolve any transportation-related issues or delays in a timely and efficient manner
• Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.
• Oversee office supplies, equipment inventory, and procurement.
• Assist in onboarding new employees by preparing workspaces and equipment
• Coordinate office maintenance and repairs with external vendors.
• Knowledge for SAP
• Prepare reports, presentations, and other administrative documents.
• Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.
• Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action..
• Supervise and monitor contractor performance.
• Coordinate with contractors for contract labor compliance documentation.
• Monitor contractor manpower deployment and gate pass compliance.
• Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.
• Assist in managing company accommodation, including booking arrangements and maintenance.
• Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk
• Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.
• Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.

Skills

Multitasking

Teamwork

Attention to detail

Customer service

Education

Graduate

Tools

SAP

Job description

JOB DESCRIPTION

About Business

Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Ports & SEZ

Over the past few years, we have evolved from a traditional port operator to a leading integrated ports services provider. As the largest port organization for the past two decades, we offer a wide range of services including cargo handling, container terminal operations, logistics, port infrastructure development, and maintenance. Our expertise extends to multimodal transport solutions, customs clearance, port security, and environmental sustainability, positioning us as a key player in global trade and logistics.

Job Purpose

The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.

Responsibilities

• Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.
• Arrange transport for employees, equipment, and materials. Maintain records of vehicle usage, fuel, and maintenance.
• Resolve any transportation-related issues or delays in a timely and efficient manner
• Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.
• Oversee office supplies, equipment inventory, and procurement.
• Assist in onboarding new employees by preparing workspaces and equipment
• Coordinate office maintenance and repairs with external vendors.
• Knowledge for SAP
• Prepare reports, presentations, and other administrative documents.
• Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.
• Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action..
• Supervise and monitor contractor performance.
• Coordinate with contractors for contract labor compliance documentation.
• Monitor contractor manpower deployment and gate pass compliance.
• Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.
• Assist in managing company accommodation, including booking arrangements and maintenance.
• Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk
• Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.
• Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.

Key Stakeholders - Internal

Department Heads, Human resources
Direct reports

Key Stakeholders - External

Regulatory Agencies, Service Providers, Suppliers

Qualifications

• Educational Qualification: Graduate
• Experiences: Minimum of 05 + years work experience in overall Site admin related jobs – Guesthouse, Vehicle & Vendor Management, Bill processing, employee engagement activities. labour law & other related statutory knowledge.
• Good multitasking skills, accuracy and attention to details. Open to learning with a positive attitude and work in a team environment. Demonstrate teamwork and customer service skills. Should be from Marine or Infrastructure companies.