Compliance Associate

Hinduja Global Solutions (HGS); Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

Hinduja Global Solutions (HGS) in Mumbai seeks a compliance professional to manage labour laws, regulatory registrations, and government liaison for multiple clients. You will oversee 24x7 compliance operations, draft responses to government notices, and ensure timely filings.

Qualifications include strong communication, MS Office proficiency, and meticulous attention to detail. The role requires handling audits and policy formulation with a professional stance.

Qualifications

• Strong written and verbal communication skills.
• Proficient with Microsoft Office, including Outlook, Word and Excel.
• Meticulous attention to detail and problem-solving skills.
• Professional approach to internal and external stakeholders and confidentiality.

Responsibilities

• Liasoning with central and state Govt. officials (Labour Commissioners, PF/PT/ESIC Authorities).
• Consulting and formulating org-wide compliance policies and latest Acts.
• Filing statutory registrations and returns for 24x7 operations.
• Registration under Shops & Establishment, Trade License, Gratuity, Employment Exchange, Minimum Wages, etc.
• Handling inspections and audits by Govt. bodies and drafting responses to notices.
• Drafting sexual harassment policy and Provident Fund/ESIC/ Profession Tax compliance.
• Coordination with auditors during monthly/quarterly audits; renewals of licenses and registrations.
• Supervising team, resolving queries, and reporting compliance progress to clients.

Skills

Concise communication

MS Office Suite

Attention to detail

Confidentiality

Team collaboration

Time management

Job description

Core Skills

• Labour compliances
• Online Registration
• Legal & Statutory Compliances
• Government liasoning
• Compliance & IT integration
• Online return filling

Role & responsibilities

• Liasoning and building relations with central and state Govt. officials such as Labour Commissioners (RLC, DLC, ALC etc.), PF/ PT/ESIC Authorities etc.
• Consulting, Counselling and Formulating org level policies for Organizations including latest Acts.
• Statutory & Regulatory Registrations & Return filing Contract Labour & license for 24X7 operations.
• Registration under Shops & Establishment Act & Trade License Payment of Gratuity Act,Employment Exchange Act, Minimum Wages Act, etc.
• Handling inspections and audits from Govt. Officials for all clients including internal Drafting Legal Responses to Notices issued by various Govt. Bodies
• Registration & Drafting sexual harassment policy for assign clients.
• Registration for Provident fund, ESIC & Profession Tax On Going compliance operations & Client Interaction
• Maintenance of All registrations regarding S&E , PF ,PT , MLWF,ESIC Code - Sub code registration/ CLRA RC /Labour Licensing, Liasoning with Different authorities in State as well as Central for All the Above activities for different clients as well as in house activity.
• Supervising the activities of team members, managing and resolving the queries of Internal team & clients
• Screening and Reporting to Client and Management in MIS Reports for Compliance operations and progress
• Identifying Compliance Issues that require follow-up or investigation
• Filling statutory returns with appropriate regulatory compliance authorities within specified due dates.
• Consulting with Corporate Attorneys as necessary to address difficult legal compliance issues.
• Keeping clients informed about action strategies in case of compliance standard violations.
• Drafting and Replying to various Government Notices
• Liaisoning with Govt. Authorities for Attending the Inspection conducted by PF, ESIC,

LWF, Shop & Establishment, and Labour Department, and provide them to all the required documents related to the Inspections.

• Looking after Contract Labour Management as per the Contract Labour Act.
• Coordinate with Internal & External Auditors during the Monthly & Quarterly Audits to resolve the queries.
• Monitoring and Renew the Contract Agreement, Shop Establishment , Contract Labour Licenses, and other respective policy as per the client requirement and Acts.

Required Skills

• Concise communication over email, phone, and in-person
• Proficient with Microsoft Office Suite including Outlook, Word and Excel.
• Meticulous attention to detail and excellent problem-solving skills
• Respectful towards the sensitive and confidential nature of business.
• Contributes both individually and collaboratively in a time-sensitive environment.
• Ability to thrive in team environment.
• Time management skills are imperative to success.
• Professional approach to internal and external stakeholders required.
• Approach challenges and opportunities with a positive attitude.
• Willing to work for extended hours on critical delivery dates.