Company Secretary Trainee

Finadvantage Consulting; Gurugram District; On-site; INR 180,000 - 300,000; Full time

Job summary

Finadvantage Consulting in Gurugram, India seeks a motivated Company Secretary Trainee to support the Corporate Secretarial Team with statutory compliances, ROC filings, and documentation under guidance.

The candidate should be pursuing CS, with basic knowledge of the Companies Act, 2013 and a strong willingness to learn practical corporate law and regulatory compliance exposure.

Qualifications

• Pursuing CS with exams completed; semi-qualified candidates may apply.
• Basic knowledge of the Companies Act, 2013, ROC filings.
• Familiarity with MCA portal; basic FEMA/FDI/ODI awareness.
• Strong drafting, documentation, research, and communication skills.
• Working knowledge of MS Excel and MS Word.
• Attention to detail and ability to handle multiple assignments under supervision.

Responsibilities

• Assist with periodic/event-based ROC filings (AOC-4, MGT-7/MGT-7A, DIR-3 KYC, etc.).
• Draft Board and Shareholders Resolutions, Notices, Minutes, and related documents.
• Assist with e-form filing, uploads, fees, and compliance tracking on MCA portal.
• Support FEMA/FDI/ODI reporting and coordination with banks/clients.
• Assist with share capital actions, ISIN, demat, and transfers.
• Support company incorporation and changes in directors/registered office.
• Maintain compliance trackers, registers, and due-date calendars.
• Conduct basic legal research and coordinate with stakeholders.

Skills

Drafting

Attention to detail

Communication skills

Organisational skills

Willingness to learn

Education

Pursuing CS (Semi-Qualified CS)

Tools

MS Excel

MS Word

MCA Portal Operations

Job description

Job Summary

We are seeking a motivated and detail-oriented Company Secretary Trainee / Semi-Qualified CS to support our Corporate Secretarial Team in statutory compliances, ROC filings, corporate documentation, and FEMA-related reporting. The ideal candidate should have a basic understanding of the Companies Act, 2013, and a strong willingness to learn and gain practical exposure to corporate law and regulatory compliances.

Key Responsibilities

• ROC & Statutory Compliances: Assist with periodic and event-based ROC filings, including AOC-4, MGT-7/MGT-7A, DIR-3 KYC, DPT-3, MSME Form I, PAS-6, DIR-12, ADT-1, and INC-22.
• Corporate Secretarial Documentation: Draft Board and Shareholders Resolutions, Notices, Agendas, Minutes, explanatory statements, and other statutory documents under the guidance of senior team members.
• MCA Portal Operations: Assist with e-form filing, document uploads, fee payments, compliance tracking, and monitoring statutory deadlines.
• FEMA, FDI & ODI Compliance: Support foreign investment reporting, including FC-GPR, FC-TRS, FLA Return, DI, and APR, along with preparation and verification of supporting documents and coordination with banks and clients.
• Share Capital & Corporate Actions: Assist with share allotments and transfers, share certificates, ISIN applications, dematerialisation of shares, maintenance of statutory registers, and documentation for rights issues, bonus issues, and private placements.
• Corporate Law & Transactional Support: Assist with company incorporation, changes in directors and registered office, authorised share capital alterations, and other corporate actions under applicable laws.
• Compliance Management: Maintain client-wise compliance trackers, statutory registers, due-date calendars, and electronic and physical records.
• Research & Coordination: Conduct basic legal research, prepare compliance updates, draft professional emails, and coordinate with clients, auditors, banks, RTAs, DPs, and other stakeholders.

Eligibility & Required Skills

• Pursuing the Company Secretary (CS) course, with relevant examinations or training completed as applicable; Semi-Qualified CS candidates may also apply.
• Basic knowledge of the Companies Act, 2013, ROC filings, and corporate secretarial procedures.
• Familiarity with the MCA portal and basic awareness of FEMA, FDI, and ODI compliances will be an advantage.
• Good drafting, documentation, research, and communication skills.
• Working knowledge of MS Excel and MS Word.
• Strong attention to detail, organisational skills, and a willingness to learn and work on multiple assignments under supervision.

Learning & Growth Opportunity

The selected candidate will receive practical training in ROC compliances, FEMA reporting, foreign investments, share capital management, corporate actions, and corporate law documentation while working closely with experienced professionals.

Required Skills

• Audit - Secretarial
• corporate law
• FEMA
• CS
• mca portal opertaions
• Share capital and corporate actions
• Secretarial Compliance