Assistant Company Secretary

Rx100 Ventures; Bengaluru; Hybrid; INR 300,000 - 500,000; Full time

Job summary

A tech-focused venture firm in Bangalore is seeking a Secretarial Executive (Semi-Qualified CS / CS Article Trainee). This role includes supporting corporate governance, managing compliance documentation, and assisting in statutory record maintenance. The ideal candidate should have strong organizational skills and knowledge of compliance processes. This position provides hands-on exposure to corporate secretarial functions in a fast-paced environment, ideal for aspiring Company Secretaries.

Qualifications

• 0–2 years' experience in secretarial/compliance support.
• Working knowledge of Companies Act, 2013, ROC/MCA processes.
• Strong proficiency in MS Excel / Google Sheets.

Responsibilities

• Coordinate Board/Committee/Shareholder meetings.
• Assist with drafting and maintaining minutes and action trackers.
• Maintain statutory registers and corporate records.
• Support preparation of compliance documentation.

Skills

Attention to detail

Organizational skills

MS Excel / Google Sheets proficiency

Education

Semi-Qualified Company Secretary

Job description

Designation - Executive - Secretarial (Semi-Qualified CS / CS Article Trainee)

Company Overview

Rx100 Ventures is a sector-focused deep tech venture firm headquartered in Bangalore, India. We partner with startups at the intersection of industrial innovation, deep tech, and digital transformation, providing capital and strategic direction to accelerate their growth.

About the Role

We are looking for a Secretarial Executive (Semi-Qualified CS / CS Article Trainee) to support corporate secretarial, governance, and statutory compliance operations. The role suits someone who is detail-driven, organized, and comfortable handling documentation, trackers, and filings under supervision.

This role provides hands-on exposure to corporate governance and secretarial operations within a multi-entity business group. The candidate will gain practical, real-time experience in managing statutory compliances and corporate records across companies.

Through this role, the candidate will have the opportunity to:

• Gain exposure to statutory and regulatory compliances across multiple group entities.
• Understand the practical application of the Companies Act, 2013 in corporate operations.
• Assist in managing shareholding records and cap tables across companies in the group.
• Work closely with management on board, shareholder, and governance related matters.
• Coordinate with external professionals including Company Secretaries, auditors, and legal advisors.

This role is intended to provide meaningful practical exposure to corporate secretarial functions within a structured governance environment.

Key Responsibilities

1) Corporate Secretarial & Governance Support

• Coordinate Board/Committee/Shareholder meetings: scheduling, notices, agenda packs, attendance, circulation.
• Assist with drafting and maintenance of minutes and action trackers (under supervision).
• Maintain statutory registers, minutes books, resolutions repository, and corporate records.
• Ensure disciplined document control and audit trails for governance decisions.

2) ROC/MCA Compliance Support (Under Supervision)

• Maintain a compliance calendar and coordinate inputs with finance/legal for timely closures.
• Support preparation and tracking of routine/event-based MCA compliance (as applicable): DIR-3 KYC, DIR-12, MGT-14, PAS-3, SH-7, AOC-4, MGT-7/7A, ADT-1.
• Track SRNs, challans, acknowledgements, and supporting documents for audit and review.
• Coordinate with external PCS/CS consultants for review and filing signoffs.

3) Share Capital, Cap Table & ESOP Support (If Applicable)

• Support maintenance of shareholding records, share certificate/transfer registers, and cap table trackers.
• Assist with ESOP documentation: grant/vesting trackers, board approvals, employee master data.
• Maintain company master data: CIN, PAN, TAN, GST, bank KYC, authorized signatories, registered office documents.
• Maintain templates: resolutions, consents, declarations, disclosures, authorizations.
• Support due diligence by collating, indexing, and managing a structured data room.

5) Compliance Operations & Reporting

• Prepare weekly/monthly compliance status reports and trackers for internal review.
• Support internal SOPs, checklists, and process improvements to reduce compliance risk.

Eligibility & Experience CS Article Trainee

• Semi-Qualified Company Secretary (CS Executive/Professional ongoing)
• 0–2 years’ experience in secretarial/compliance support (internship/article ship acceptable).
• Working knowledge of Companies Act, 2013, ROC/MCA processes, and compliance documentation.
• Strong proficiency in MS Excel / Google Sheets, document formatting, and record-keeping discipline.

Work Model

On-site / Hybrid (as per business needs)