Company Secretary

Byepo Technologies; Chennai; On-site; INR 1,400,000 - 2,400,000; Full time

Job summary

Byepo Technologies in Chennai is seeking a qualified Company Secretary to manage corporate governance, secretarial, statutory compliance, and legal-administrative functions. You will work closely with senior management, the Board, shareholders, auditors, investors, and external advisers to ensure timely compliance with corporate laws.

Key responsibilities include maintaining statutory records, coordinating meetings, filing with ROC/MCA, and ensuring adherence to the Companies Act and FEMA.

Qualifications

• Must be a qualified CS or ICIS associate member with strong governance knowledge.
• Excellent understanding of Board and shareholder meeting procedures, minutes and resolutions.
• Proven ability to maintain statutory records, calendars, and documentation with accuracy.
• Strong drafting, organizational, and communication skills with MS Office proficiency.

Responsibilities

• Maintain statutory records, registers, minutes, resolutions and other documents.
• Coordinate Board, Committee and General Meetings with notices, agendas, minutes and resolutions.
• Ensure timely ROC/MCA filings and compliance with Companies Act and FEMA.
• Draft and review resolutions, notices, agreements and other corporate documents.
• Support fundraising due diligence, investor documentation and corporate actions.

Skills

Board meeting procedures

Education

Qualified Company Secretary (CS) and/or Associate Member of ICSI

Job description

Role Overview

We are looking for a qualified Company Secretary (CS) to manage and support the company's corporate governance, secretarial, statutory compliance, and legal-administrative functions.

The candidate will work closely with senior management, the Board of Directors, shareholders, finance teams, auditors, investors, and external legal advisors to ensure timely and accurate compliance with applicable corporate laws and regulatory requirements.

Key Responsibilities

• Maintain statutory records, registers, minutes, resolutions, and other corporate secretarial documents.
• Coordinate Board Meetings, Committee Meetings, and General Meetings, including preparation of notices, agendas, minutes, and resolutions.
• Ensure timely filing of statutory forms, returns, and documents with the Registrar of Companies (ROC) and Ministry of Corporate Affairs (MCA).
• Ensure compliance with the Companies Act, applicable Secretarial Standards, FEMA, and other relevant corporate regulations.
• Coordinate with directors, shareholders, auditors, legal advisors, consultants, and other stakeholders on secretarial and compliance matters.
• Handle incorporation-related activities, changes in corporate records, director-related compliances, share allotments, share transfers, and other corporate actions.
• Maintain and update statutory registers, corporate records, and compliance documentation.
• Draft and review resolutions, declarations, notices, agreements, and other corporate and secretarial documents.
• Support shareholder communications and documentation related to shareholding and corporate actions.
• Assist with fundraising, due diligence, investor documentation, and corporate restructuring activities.
• Coordinate with finance and legal teams on statutory compliance and regulatory matters.
• Maintain compliance calendars and ensure all statutory and internal deadlines are met.
• Monitor changes in corporate laws, rules, and regulations and support the implementation of necessary compliance measures.
• Ensure confidentiality and proper maintenance of corporate, legal, and statutory records.

Qualifications and Skills

• Qualified Company Secretary (CS) and/or Associate Member of the Institute of Company Secretaries of India (ICSI).
• Strong knowledge of the Companies Act, Secretarial Standards, ROC/MCA filings, and corporate governance.
• Working knowledge of FEMA and other applicable corporate and regulatory compliances.
• Good understanding of Board and shareholder meeting procedures, minutes, resolutions, and statutory registers.
• Strong drafting, documentation, analytical, organizational, and communication skills.
• Proficiency in MS Office and corporate compliance or document management systems.

Preferred Experience

• Experience in a corporate, infrastructure, or growing business environment.
• Exposure to fundraising, due diligence, investor coordination, corporate restructuring, and share-related transactions.
• Experience coordinating with senior management, auditors, legal counsel, investors, and regulatory authorities.
• Hands-on experience managing end-to-end ROC/MCA filings and secretarial compliance activities.

Key Competencies

• Corporate Governance and Statutory Compliance
• Companies Act and Secretarial Standards
• ROC/MCA Filings and Statutory Records
• Board and Shareholder Meeting Coordination
• FEMA and Regulatory Compliance
• Corporate Documentation and Drafting
• Due Diligence and Fundraising Support
• Attention to Detail and Deadline Management
• Stakeholder Coordination
• Confidentiality and Professional Integrityo promote transparency and accountability within the organization.