Company Secretary Trainee

Finadvantage; Gurugram District; On-site; INR 89,000 - 167,000; Part time

Job summary

Finadvantage is seeking a motivated Company Secretary Trainee / Semi-Qualified CS to support our Corporate Secretarial Team in statutory compliances, ROC filings, and corporate documentation. The role provides exposure to FEMA reporting, share capital activities, and regulatory workflows under supervision.

You will gain hands-on training on MCA portal operations, event-based filings, and drafting board resolutions, notices, and minutes, while developing practical knowledge of Companies Act, 2013

Qualifications

• Pursuing the CS course; semi-qualified CS candidates may apply.
• Basic knowledge of the Companies Act, 2013, ROC filings, and secretarial procedures.
• Familiarity with MCA portal; basic awareness of FEMA, FDI and ODI compliance is a plus.
• Good drafting, documentation, research and communication skills.
• Working knowledge of MS Excel and MS Word.

Responsibilities

• Assist with ROC filings and statutory compliance tasks.
• Draft Board and Shareholders' Resolutions, Notices, Agendas, Minutes and other statutory documents.
• Assist with MCA Portal operations: e-forms, uploads, fee payments, deadlines.
• Support FEMA, FDI and ODI reporting and coordination with banks and clients.
• Assist with share capital activities and maintenance of statutory registers.
• Help with company incorporation and changes in directors and registered office.
• Maintain client-wise compliance trackers and filing calendars.
• Conduct basic legal research and draft compliance updates, coordinating with stakeholders.

Skills

Drafting

Documentation

Research

Communication

Attention to detail

Organisational skills

Education

CS course in progress

Tools

MS Excel

MS Word

Job description

We are seeking a motivated and detail-oriented Company Secretary Trainee / Semi-Qualified CS to support our Corporate Secretarial Team in statutory compliances, ROC filings, corporate documentation, and FEMA-related reporting. The ideal candidate should have a basic understanding of the Companies Act, 2013, and a strong willingness to learn and gain practical exposure to corporate law and regulatory compliances.

Key Responsibilities

• ROC & Statutory Compliances: Assist with periodic and event-based ROC filings, including AOC-4, MGT-7/MGT-7A, DIR-3 KYC, DPT-3, MSME Form I, PAS-6, DIR-12, ADT-1, and INC-22.
• Corporate Secretarial Documentation: Draft Board and Shareholders' Resolutions, Notices, Agendas, Minutes, explanatory statements, and other statutory documents under the guidance of senior team members.
• MCA Portal Operations: Assist with e-form filing, document uploads, fee payments, compliance tracking, and monitoring statutory deadlines.
• FEMA, FDI & ODI Compliance: Support foreign investment reporting, including FC-GPR, FC-TRS, FLA Return, DI, and APR, along with preparation and verification of supporting documents and coordination with banks and clients.
• Share Capital & Corporate Actions: Assist with share allotments and transfers, share certificates, ISIN applications, dematerialisation of shares, maintenance of statutory registers, and documentation for rights issues, bonus issues, and private placements.
• Corporate Law & Transactional Support: Assist with company incorporation, changes in directors and registered office, authorised share capital alterations, and other corporate actions under applicable laws.
• Compliance Management: Maintain client-wise compliance trackers, statutory registers, due-date calendars, and electronic and physical records.
• Research & Coordination: Conduct basic legal research, prepare compliance updates, draft professional emails, and coordinate with clients, auditors, banks, RTAs, DPs, and other stakeholders.

Eligibility & Required Skills

• Pursuing the Company Secretary (CS) course, with relevant examinations or training completed as applicable; Semi-Qualified CS candidates may also apply.
• Basic knowledge of the Companies Act, 2013, ROC filings, and corporate secretarial procedures.
• Familiarity with the MCA portal and basic awareness of FEMA, FDI, and ODI compliances will be an advantage.
• Good drafting, documentation, research, and communication skills.
• Working knowledge of MS Excel and MS Word.
• Strong attention to detail, organisational skills, and a willingness to learn and work on multiple assignments under supervision.

The selected candidate will receive practical training in ROC compliances, FEMA reporting, foreign investments, share capital management, corporate actions, and corporate law documentation while working closely with experienced professionals.

Required Skills

Audit - Secretarial corporate law FEMA CS mca portal opertaions Share capital and corporate actions Secretarial Compliance