Company Secretarial Administrator

Baker Tilly Greenwoods; India; On-site; INR 1,726,000 - 2,762,000; Full time

Job summary

Baker Tilly Greenwoods is seeking a proactive Company Secretary professional to render corporate secretarial services to local and international clients. The role supports the Head of Department in managing statutory records, drafting and filing documents, and coordinating with regulatory authorities.

You will handle Beneficial Ownership filings, maintain minute books, and contribute to efficient office administration within a dynamic CoSec team.

Qualifications

• A relevant 3 Year Company Secretary Diploma or similar qualification from a recognised tertiary institution.
• Ideally at least 3 years’ relevant experience in a company secretarial environment (preferably within an audit/accounting context).
• Experience with Beneficial Ownership filings and related regulatory filings is required.

Responsibilities

• Maintain company statutory records and minute books.
• Draft and register documentation relating to Company, Close Corporation, and Trust laws; incl. changes to structures and annual returns.
• Liaise with CIPC, TRP, and the Master of the High Court on registrations and filings.
• Direct reporting and correspondence to clients re the registration process.
• Assist with administrative duties in the CoSec Department and support the HOD.

Skills

Commercial acumen

Attention to detail

Administrative skills

MS Office

Communication skills

Teamwork

Self-starter

Education

Company Secretary Diploma

Tools

MS Office

Electronic secretarial software

Job description

The role is required to render a professional company secretarial services to local and international clientele of the firm

Key roles and responsibilities:

The role will assist and support the HOD in the CoSec Department with the
following duties:

• Maintain company statutory records and minute books;
• Maintain electronic database and – statutory records;
• Draft and register documentation relating to various simple and complex aspects of Company-, Close Corporation – and Trust laws. Such aspects will include, but not be limited to, changes to company structures, preparation and filing of annual returns, preparation and filing of CIPC Compliance Checklists, preparation of Beneficial Ownerships, changes to directors, – shareholders, – MOI’s and new company registrations; complex group restructurings transactions.
• Liaise with CIPC, TRP and the Master of the High Court with regards to related registrations; and
• Direct reporting and correspondence to clients re the registration process;
• Assisting with administrative duties, ie. Preparing of invoices, opening of client codes for new assignments, etc.
• Performance of inhouse administrative functions in the CoSec Department as required from the HOD from time to time

Educational Qualifications & Experience

• A relevant 3 Year Company Secretary Diploma, or similar qualification from a recognised tertiary institution will be advantageous; and
• The candidate should ideally have gained at least 3 years’ relevant experience in a company secretarial environment (preferably within an audit / accounting environment);
• Attending to Beneficial Ownership filings (drafting of required documentation and filing with authorities are required.

Technical Skills & Behavioural Attributes

• Commercial acumen;
• A sharp sense of accuracy and attention to detail is a pre-requisite;
• Above average administrative skills and organisational abilities;
• Require high performance in a busy and demanding office and industry environment;
• Ability to work independently and think proactively;
• Must be a self-starter who is deadline driven and be able to find solutions to work related matters;
• Ability to prioritise tasks and a driver of results;Excellent written and verbal communication skills in both English & Afrikaans;
• Strong ability to work affably with others;
• Must be willing to take instructions and be trained and work together as a team member;
• Take responsibility for own development and contribute to team effectiveness;
• Ensure a cost-effective service to clients and the firm;
• Contribute to an enabling environment for highly engaged employees;
• Intermediate knowledge of MS Office package;
• Experience in an electronic secretarial/statutory package are required;
• Experience in an electronic task management system – will be advantageous; and
• Legal and financial experience / background an advantage.

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