Assistant Company Secretary

StockHolding Document Management Sevices (StockHolding DMS); Navi Mumbai; Presencial; INR 900.000 - 1.800.000; Jornada completa

Descripción de la vacante

StockHolding Document Management Sevices (StockHolding DMS) seeks an Assistant Company Secretary to support corporate governance, secretarial compliance, and legal frameworks. You will manage day-to-day statutory obligations, coordinate board and committee proceedings, and maintain pristine corporate records for a public unlisted entity.

Reporting to the Company Secretary & Legal Head, you will ensure compliance with the Companies Act, regulatory requirements, and governance guidelines while

Formación

• Fully qualified member of a recognized corporate secretarial body (ACS) or equivalent.
• 3–5 years post-qualification experience in a company secretarial role.
• Strong knowledge of Companies Act, governance guidelines, and regulatory frameworks.
• Excellent drafting skills for resolutions, notices and minutes.
• Experience with MCA21 and board portals.

Responsabilidades

• Prepare and circulate meeting agendas, board papers, and presentations.
• Draft precise minutes and board/shareholder resolutions.
• File statutory returns, financial statements, annual returns with RoC/MCA.
• Maintain statutory registers: directors, members, transfers, charges.
• Coordinate annual Secretarial Audit and interface with auditors.
• Monitor changes in corporate law and governance guidelines.
• Maintain policies on code of conduct, CSR, and whistleblower mechanisms.

Conocimientos

Drafting skills

Attention to detail

Confidentiality

English proficiency

Educación

ACS membership / Associate Member of ICSI

LL.B. degree

Herramientas

MCA21 portal

Board management platforms

Descripción del empleo

Job Summary-

We are seeking a detail-oriented and qualified Assistant Company Secretary to support our corporate governance, secretarial compliance, and legal frameworks.Reporting directly to the Company Secretary & Legal Head, you will manage day-to-day statutory obligations, coordinate board and committee proceedings, internal Committee Meetings and maintain pristine corporate records. This role is vital in ensuring our business operates seamlessly within the legal boundaries of a public unlisted entity while actively upholding best practices in corporate governance.

Key Responsibilities-

1. Board and Committee Management

• Documentation: Assist in preparing and circulating structured meeting agendas, comprehensive board papers, and presentations well in advance.
• Minutes & Resolutions: Attend meetings to draft precise, legally compliant minutes, track action points, and draft board/shareholder resolutions.

2. Statutory Compliance & Filings

• Regulatory Filings: Complete and submit statutory returns, financial statements, annual returns, and corporate forms accurately to the Registrar of Companies (RoC) / Ministry of Corporate Affairs (MCA) and other applicable corporate registries.
• Statutory Registers: Maintain up-to‑date statutory books, including registers of directors, members, transfers, charges, and beneficial ownership.
• Audit Support: Coordinate and provide data for the annual Secretarial Audit and interface seamlessly with statutory and internal auditors.

3. Corporate Governance & Advisory

• Legislative Monitoring: Track changes in corporate law, secretarial standards, and other applicable financial regulations to ensure the company remains compliant.
• Policy Maintenance: Help implement, update, and monitor company policies regarding code of conduct, CSR, and whistleblower mechanisms.

Required Qualifications and Skills

• Education: Fully qualified member of a recognized corporate secretarial body (e.g., Associate Member of the Institute of Company Secretaries of India - ACS, or equivalent national professional body). A degree in Law (LL.B.) is highly advantageous.
• Experience: 3-5 years of post‑qualification experience in a company secretarial department, preferably within an unlisted public company, large private company, or mid‑tier corporate law firm.
• Technical Knowledge: Comprehensive understanding of the Companies Act, corporate governance guidelines, and regulatory frameworks.
• Drafting Skills: Superb command of written English with a precise ability to draft formal resolutions, notices, and meeting minutes.
• Tools: Experience using corporate registry portals (e.g., MCA21) and virtual board management/document‑sharing platforms.
• Soft Skills: Exceptional attention to detail, strict adherence to data confidentiality.