Company Secretary

Crystal Crop Protection Limited; Delhi; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Crystal Crop Protection Limited is seeking a Company Secretary (AM/DM) to manage secretarial activities, governance, and regulatory compliance for a listed entity. The role requires strong knowledge of Companies Act 2013, SEBI regulations, and stock exchange disclosures.

You will coordinate with ROC, NSDL/CDSL, RTAs, auditors, and regulators to ensure accurate filings and records, while supporting board meetings, corporate actions, and due diligence in corporate transactions.

Qualifications

• Bachelor’s degree in commerce or law is required.
• Qualified Company Secretary and ICSI membership are mandatory.

Responsibilities

• Manage end-to-end secretarial compliances under the Companies Act, 2013 and rules.
• Coordinate Board, Committee, AGMs and EGMs, prepare agendas, minutes, and resolutions.
• Ensure timely filing of statutory forms with ROC and maintain registers.
• Handle SEBI regulations, stock exchange filings with NSE/BSE, and disclosures.
• Coordinate with NSDL/CDSL, RTAs, auditors, and regulators for timely compliance.
• Support governance implementation, regulatory reporting, and stakeholder liaison.
• Assist in drafting corporate documents, policies, and regulatory submissions.
• Maintain records and support due diligence, fundraising, and other corporate transactions.

Skills

Drafting & documentation

Regulatory compliance

Stakeholder management

Time management

Education

Bachelor’s degree in commerce

LLB

Qualified Company Secretary (ICSI)

Job description

1. Job Purpose

The Company Secretary (AM/DM) will be responsible for managing secretarial activities, corporate governance, and regulatory compliances for a listed company. The role requires strong working knowledge of the Companies Act, 2013, SEBI regulations, stock exchange filings and disclosures, Board and shareholder meeting compliances, statutory records, and corporate actions.

The position will involve coordination with regulatory authorities, NSDL/CDSL, stock exchanges, the Registrar of Companies (ROC), Registrar and Share Transfer Agents (RTAs), auditors, and other key stakeholders to ensure timely and accurate compliance with applicable regulatory requirements.

2. Key Responsibilities

A. Secretarial Compliance and Meetings

• Manage end-to-end secretarial compliances under the Companies Act, 2013, and applicable rules.
• Coordinate and manage Board Meetings, Committee Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Prepare meeting agendas, notes, minutes, resolutions, and related documentation.
• Ensure timely filing of statutory forms and documents with the Registrar of Companies (ROC).
• Maintain statutory registers, records, and other secretarial documentation.

B. SEBI and Stock Exchange Compliance

• Ensure compliance with SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, and other applicable SEBI regulations.
• Monitor compliance with SEBI (Prohibition of Insider Trading) Regulations, 2015.
• Handle applicable compliances under SEBI regulations relating to share-based employee benefits and sweat equity, and substantial acquisition of shares and takeovers.
• Manage stock exchange filings and disclosures with NSE and BSE.
• Coordinate corporate actions and ensure timely submission of required disclosures and regulatory information.

C. Stakeholder Coordination and Corporate Governance

• Coordinate with NSDL/CDSL, Registrar and Share Transfer Agents (RTAs), auditors, stock exchanges, and regulatory authorities.
• Support implementation and monitoring of corporate governance requirements.
• Ensure accurate and timely regulatory reporting.
• Liaise with internal stakeholders to obtain information and complete compliance activities within prescribed timelines.

D. Documentation and Transaction Support

• Assist in drafting and reviewing corporate documents, policies, resolutions, and regulatory submissions.
• Maintain accurate statutory records and secretarial documentation.
• Support due diligence, fundraising, restructuring, and other corporate transactions, wherever applicable.
• Ensure proper documentation and record-keeping for corporate and regulatory matters.

E. Compliance Monitoring

• Monitor the organization’s compliance management software and track compliance status across functions.
• Coordinate with relevant users and departments to ensure timely reporting and closure of compliance requirements.
• Maintain compliance calendars and monitor regulatory deadlines.
• Identify pending compliances and follow up with stakeholders to minimize compliance risks.

3. Educational and Professional Qualifications

• Bachelor’s degree in commerce and/or LLB.
• Must be a Qualified Company Secretary and a member of the Institute of Company Secretaries of India (ICSI).

4. Experience and Technical Competencies

• 4-5 years of relevant experience in company secretarial, corporate governance, and regulatory compliance functions.
• Experience working with a listed company or a reputed corporate secretarial firm handling listed entity compliances.
• Strong knowledge of the Companies Act, 2013, SEBI regulations, and stock exchange compliance requirements.
• Experience in Board and Committee Meetings, shareholder meetings, statutory filings, and corporate disclosures.
• Proficiency in MS Office and MCA, SEBI, and stock exchange portals.
• Ability to manage multiple regulatory timelines and compliance calendars effectively.

5. Key Skills and Competencies

• Strong drafting, documentation, and communication skills.
• Sound understanding of corporate governance and regulatory frameworks.
• Excellent coordination and stakeholder-management abilities.
• Strong attention to detail and accuracy in regulatory filings.
• Effective time management and ability to meet strict compliance deadlines.
• Analytical and problem-solving skills.
• Ability to handle confidential information with discretion and professionalism.

6. Role Expectations

The successful candidate will ensure effective management of secretarial and regulatory compliances, maintain high standards of corporate governance, support timely statutory filings and disclosures, and coordinate with internal and external stakeholders to ensure adherence to applicable legal and regulatory requirements.