Commercial Executive

BVG India Limited; Hyderabad; On-site; INR 350,000 - 500,000; Full time

Job summary

BVG India Limited is seeking a capable Commercial Operations and Facility Management Coordinator to oversee contracts, billing, budgeting, and admin at our Hyderabad site. You will coordinate with vendors, manage documentation, and support safety and quality standards.

The role involves liaising with clients and internal teams, organizing meetings and site visits, and ensuring timely MIS reporting. Local candidates with strong organizational and communication skills are preferred.

Responsibilities

• Prepare, review, and maintain contracts, purchase orders, and vendor agreements.
• Monitor billing, invoicing, and payment schedules to ensure timely processing.
• Assist in budget preparation, cost control, and financial reporting for facility operations.
• Coordinate with vendors and suppliers for quotations, negotiations, and compliance with company policies.
• Oversee day-to-day administrative activities at the facility site.
• Maintain employee attendance, leave records, and site documentation.
• Handle correspondence, reports, and official communication with clients and internal departments.
• Ensure proper filing, recordkeeping, and document control in line with compliance standards.
• Support facility managers in tracking service delivery, maintenance schedules, and resource allocation.
• Liaise with housekeeping, security, and technical teams to ensure smooth site operations.
• Monitor adherence to safety, statutory, and quality standards.
• Assist in preparing MIS reports and compliance documentation for audits.
• Act as a point of contact for client queries related to commercial and administrative matters.
• Coordinate meetings, site visits, and reporting requirements.
• Ensure professional handling of client feedback and escalation of issues to management.

Job description

Role & responsibilities:

1. Commercial Operations

• Prepare, review, and maintain contracts, purchase orders, and vendor agreements.
• Monitor billing, invoicing, and payment schedules to ensure timely processing.
• Assist in budget preparation, cost control, and financial reporting for facility operations.
• Coordinate with vendors and suppliers for quotations, negotiations, and compliance with company policies.

2. Administrative Support

• Oversee daytoday administrative activities at the facility site.
• Maintain employee attendance, leave records, and site documentation.
• Handle correspondence, reports, and official communication with clients and internal departments.
• Ensure proper filing, recordkeeping, and document control in line with compliance standards.

3. Facility Management Coordination

• Support facility managers in tracking service delivery, maintenance schedules, and resource allocation.
• Liaise with housekeeping, security, and technical teams to ensure smooth site operations.
• Monitor adherence to safety, statutory, and quality standards.
• Assist in preparing MIS reports and compliance documentation for audits.

4. Client & Stakeholder Interaction

• Act as a point of contact for client queries related to commercial and administrative matters.
• Coordinate meetings, site visits, and reporting requirements.
• Ensure professional handling of client feedback and escalation of issues to management.

Preferred candidate profile: Male only