Celebration Coordinator

Divyam Inc.; Prayagraj; On-site; INR 300,000 - 500,000; Full time

Benefits offered by this job

Hindi & English

Local vendor knowledge

On-site work

Job summary

Divyam Inc. in Prayagraj is seeking a Celebration Coordinator to translate family requirements into calm, detailed and beautifully executed celebration plans. You will own function-wise schedules, requirements and follow-through—turning inputs into a seamless guest and family experience.

Join a team focused on end-to-end coordination, risk identification, and post-event closure, with opportunities for growth in planning, hospitality and production.

Qualifications

• 1–3 years of experience in celebration planning.
• Ability to document clearly and coordinate with families and internal teams.
• On-site event coordination experience preferred.

Responsibilities

• Understand and document family requirements for every celebration function.
• Prepare detailed timelines, checklists, responsibility matrices and follow-up trackers.
• Maintain clear records of approvals, changes, dependencies and commitments.
• Support family meetings, venue visits and function-wise planning reviews.
• Identify risks early and elevate decisions with practical recommendations.
• Coordinate on-site execution while protecting the approved plan and guest experience.
• Complete post-event documentation, feedback and closure tasks.

Tools

Google Workspace

Spreadsheets

Presentation Tools

Task Management

Job description

Shape Thoughtful Plans. Deliver Joyful Celebrations.

D I V Y A M® is looking for a Celebration Coordinator who can translate family requirements into calm, detailed and beautifully executed celebration plans.

Department Celebration Planning

Location Prayagraj

Employment Type Full-Time

Experience 1–3 Years

Application Status Open

Why This Role Matters

Planning That Brings Every Detail Together

Every memorable celebration begins with listening carefully, documenting clearly and aligning families, partners and internal teams around one thoughtful plan.

As a Celebration Coordinator, you will own function-wise schedules, requirements and follow-through—turning complex inputs into a calm guest and family experience.

End-to-End Coordination

Connect family requirements, internal teams and partners across each function.

Meaningful Client Impact

Your planning directly shapes how families experience their celebration.

Learning & Growth

Build practical capability across planning, hospitality and production.

Trust & Responsibility

Own commitments with clarity, discretion and disciplined follow-through.

What You Will Work On

Family Requirement Mapping

Guest Lists & RSVPs

Budget Tracking

On-site Alignment

Post-event Closure

Key Responsibilities

• Understand and document family requirements for every celebration function.
• Prepare detailed timelines, checklists, responsibility matrices and follow-up trackers.
• Maintain clear records of approvals, changes, dependencies and commitments.
• Support family meetings, venue visits and function-wise planning reviews.
• Identify risks early and elevate decisions with practical recommendations.
• Coordinate on-site execution while protecting the approved plan and guest experience.
• Complete post-event documentation, feedback and closure tasks.

Planning Event Checklists Timelines Requirement Mapping Documentation Budget Basics

Communication Client Conversations Follow-ups Meeting Notes Vendor Briefing

Tools Google Workspace Spreadsheets Presentation Tools Task Management

Additional Advantage Wedding Operations Hospitality Local Vendor Knowledge Hindi & English

What Success Looks Like

Plans remain complete and current.

Families receive timely, clear communication.

Dependencies and risks are resolved early.

Teams execute from one reliable source of truth.

Changes are documented and approved.

Celebrations progress calmly and on schedule.

• Full-time role with defined official working hours.
• Event-day and weekend availability may be required.
• Work is tracked through tasks, status updates and proof submissions.
• Family, guest and commercial information must remain confidential.
• On-site conduct and presentation must follow D I V Y A M® standards.

Our Joining Process

01

Application Review

Resume and role suitability reviewed.

02

Initial Discussion

Experience, availability, expectations and work approach discussed.

03

Role Assessment

Practical assignment, case review or role-specific interview.

04

Leadership Review

Technical fit, communication and responsibility evaluated.

05

Offer & Onboarding

Documentation, access setup and initial work plan shared.