Entertainment Coordinator

Valiant Events; Rajkot; On-site; INR 350,000 - 520,000; Full time

Job summary

Valiant Events is seeking an Entertainment Executive to understand client entertainment needs and coordinate sourcing of artists, DJs, and performers for weddings, corporate events, and social celebrations.

You will manage quotations, availability, travel, accommodation, and artist logistics, coordinating with agencies and vendors to ensure flawless execution and guest engagement. Governance includes planning sheets and MIS sharing with managers.

Qualifications

• Graduate in Event Management or Hospitality.
• 2-3 years in event coordination or entertainment management or related fields.
• Ability to source artists, manage vendors, and coordinate logistics.
• Strong communication and coordination skills.
• Proficiency with MS Office and planning tools.
• Attention to detail and problem-solving ability.

Responsibilities

• Understand entertainment requirements from clients and internal teams.
• Source artists, singers, DJs, anchors, dance groups, performers, and entertainment partners.
• Collect quotations, availability, and technical requirements from artists and partners.
• Coordinate with artist management agencies, performers, and entertainment vendors.
• Support development of entertainment concepts, couple entry ideas, and guest engagement activities.
• Prepare and maintain entertainment planning sheets, approvals, quotations, and tracking documents.
• Coordinate advance payments, contracts, and confirmations with artists and partners.
• Follow up with vendors to ensure timely completion of deliverables.
• Coordinate with Client Service, Decor, RSVP, and Operations teams for smooth execution.

Skills

Artist sourcing

Vendor management

Event logistics

Documentation and reporting

MS Office

Education

Graduate in Event Management or Hospitality

Tools

Planning tools

Job description

Valiant Events is an event planning and management company specializing in weddings, corporate events, and social celebrations. The company focuses on designing and executing events that are tailored to client requirements and preferences.

With a structured approach to planning and execution, Valiant Events works across different types of events, ensuring that every detail is managed with clarity and coordination. From understanding the requirement to executing the final output, the team emphasizes consistency, reliability, and smooth delivery.

The team works closely with clients to understand their needs and translate them into well-planned and executed events. Each project is approached with attention to detail, ensuring that all elements are aligned with the overall concept and expectations.

Job title - Entertainment Executive

Reports To - Entertainment Manager

Job Description:

To understand entertainment requirements received from clients and internal teams.

To source artists, singers, DJs, anchors, dance groups, performers, and entertainment partners based on event requirements.

To collect quotations, availability details, and performance requirements from artists and partners.

To coordinate with artist management agencies, performers, and entertainment vendors for planning and execution.

To support the development of entertainment concepts, couple entry ideas, guest engagement activities, and special experiences.

To collect and manage technical riders, stage requirements, hospitality requirements, and performance-related information.

To coordinate artist travel, accommodation, local transportation, and hospitality arrangements.

To share travel plans and execution details with relevant stakeholders and partners.

To prepare and maintain entertainment planning sheets, approvals, quotations, and tracking documents.

To coordinate advance payments, contracts, and booking confirmations for artists and entertainment partners.

To follow up with vendors, partners, and agencies to ensure timely completion of deliverables.

To coordinate with Client Service, Decor, RSVP, and Operations teams for smooth execution.

To support on-ground event execution and artist management whenever required.

To maintain updated databases of artists, performers, agencies, and entertainment vendors.

To prepare reports, updates, and planning trackers related to entertainment activities.

To prepare and share MIS for the Ops and Entertainment Manager for review.

To maintain data security and confidentiality, and live by the HR Policy.

Required Skills:

Education

Graduate in Event Management or Hospitality

Experience

2-3 Years in Event Coordination or Entertainment Management or Weddings or Hospitality, or related industries.

Technical Skills

Artist sourcing and coordination, Vendor and partner management,

Event logistics planning, Documentation and reporting, MS Office and planning tools.

Interpersonal Skills

Communication and coordination skills, Relationship management

Attention to detail, Problem-solving ability

Managerial Skills

Planning and organization, Time management, Multi-tasking, Stakeholder coordination.

Salary (CTC)

As Per Industry standard

Others

NDA/ NCA agreement will be signed at the time of Joining