Wedding Planning Consultant

The Wedding Company; Bengaluru; On-site; INR 400,000 - 700,000; Full time

Job summary

The Wedding Company is seeking a Wedding Planner Consultant in Bengaluru to lead end-to-end wedding planning for luxury clientele. You will conduct initial consultations, design concepts, and mood boards, then coordinate timelines and vendors to ensure flawless execution.

Responsibilities include budgeting, guest experience management, and on-site coordination across multi-day events, with a fixed-term 1-year contract. Experience in Bangalore luxury weddings is required.

Qualifications

• 1-5 years of wedding planning experience specifically within the Bangalore luxury wedding market.

Responsibilities

• Initial Consultation & concept design: meet clients to define style, theme, color palette and priorities.
• Mood boards: create decor, lighting, floral, and stage visuals for client approval.
• Timeline production & on-site: build minute-by-minute itineraries and coordinate vendors.
• Vendor selection & contracts: shortlist decorators, caterers, photographers, makeup artists, and entertainment; review contracts.
• Budgeting & financial control: design budgets, track deposits, and optimize costs.

Job description

The Wedding Company is India's largest wedding planning and fulfillment company, managing an annual GMV of $10M, and disrupting the $130bn market (4% of India's GDP). The Wedding Company has raised a seed round from prominent investors like Arash Ferdowsi, Dropbox co founder and Chaitanya Ramalingegowda, Wakefit cofounder.

JOB DESCRIPTION

Position: Wedding Planner Consultant

Employment Type: 1-Year Fixed-Term Direct Consultant Contract with company

KEY RESPONSIBILITIES

1. Initial Consultation & Concept Design

• Vision Mapping: Conduct deep-dive meetings with clients to define their wedding style, theme, color palette, and priorities.
• Mood Boarding: Create visual presentations and mood boards detailing decor, lighting, floral arrangements, and stage setups.
• Scope Definition: Establish clear event scopes, breaking down multi-day functions like Mehendi, Sangeet, Haldi, and the Reception.
• Vendor Selection: Match clients with curated options for decorators, caterers, photographers, makeup artists, and entertainment.
• Contract Negotiation: Review vendor contracts, negotiate competitive pricing, and secure bookings to lock in dates.
• Logistics Alignment: Coordinate technical requirements (sound, light, power loads) between the venue and technical production teams.

3. Budgeting & Financial Control

• Cost Allocation: Design a comprehensive budget spreadsheet distributing funds across categories based on client priorities.
• Payment Scheduling: Set up and monitor payment tracking systems to ensure timely deposit clearances to vendors.
• Expense Optimization: Identify cost-saving opportunities without compromising the aesthetic quality or guest experience.

4. Guest Experience & RSVP Management

• RSVP Tracking: Oversee the guest registration process, tracking final headcounts, dietary restrictions, and special needs.
• Hospitality & Check-in: Coordinate airport transfers, hotel check-ins, welcome hamper distributions, and helpdesk operations.
• Seating Matrices: Design complex floor plans and seating charts for formal sit-down dinners or VIP lounges.

5. Timeline Production & On-Site Coordination

• Master Itinerary: Build a minute-by-minute timeline covering vendor setup times, artist soundchecks, and ritual schedules.
• Backstage Management: Direct artists, emcees, and choreographers to ensure entry cues and stage performances start on time.
• Vendor Supervision: Monitor catering food layouts, bar setups, and decor finishing touches before guest arrivals.
• Crisis Mitigation: Handle last-minute emergencies like weather shifts, technical failures, or vendor delays discreetly.

REQUIREMENTS & STATUTORY TERMS

• Experience: 1-5 years of wedding planning experience specifically within the Bangalore luxury wedding market.