Billing Executive

Value Gold; Hyderabad; On-site; INR 150,000 - 210,000; Full time

Job summary

Value Gold is seeking a Billing Executive to manage end-to-end billing for gold, silver, diamond and jewellery purchases. You will generate invoices using jewellery billing/POS software, verify weight, purity, making charges, wastage and taxes, and ensure accurate payment processing across cash, card, UPI, and other modes.

You will coordinate with Accounts, Sales, Cashier and Store teams to reconcile payments, handle exchange and return billing, and maintain detailed billing records per company

Responsibilities

• Customer Billing
• Prepare invoices for gold, silver, diamond and jewellery purchases
• Generate bills through jewellery billing/POS software
• Verify item details, weight, purity, making charges, wastage, taxes
• Gold & Jewellery Bill Verification
• Check gross weight, net weight and stone weight
• Verify purity (22K/18K) and rate applied
• Ensure making charges, wastage and discounts are entered
• Cross-check the final bill before handing it to customer
• Payment Handling
• Handle cash, card, UPI and other payment modes
• Verify payment confirmation before completing the transaction
• Reconcile payments with Accounts/Cashier
• Exchange & Return Billing
• Prepare bills for exchange transactions
• Verify old-gold details, weight, purity, valuation
• Process return/exchange documentation per policy
• Customer Coordination
• Explain bill and charges to customers when required
• Resolve basic billing-related queries
• Coordinate with Sales, Cashier, Accounts and Store Management
• Documentation & Records
• Maintain billing records and documents
• Ensure invoices filed and maintained
• Support daily billing reports and reconciliation
• Compliance
• Ensure customer details and invoice data are correct
• Follow procedures for high-value transactions and documentation

Job description

Role & responsibilities

Billing Executive Roles & Responsibilities

• Customer Billing


• Prepare accurate invoices for gold, silver, diamond and jewellery purchases.


• Generate bills through the jewellery billing/POS software.


• Verify item details, weight, purity, making charges, wastage and applicable taxes.


• Gold & Jewellery Bill Verification


• Check gross weight, net weight and stone weight.


• Verify gold purity (22K/18K etc.) and rate applied.


• Ensure making charges, wastage and discounts are correctly entered.


• Cross-check the final bill before handing it to the customer.


• Payment Handling


• Handle cash, card, UPI and other approved payment modes.


• Verify payment confirmation before completing the transaction.


• Coordinate with the Accounts/Cashier team for payment reconciliation.


• Exchange & Return Billing


• Prepare bills for gold/jewellery exchange transactions.


• Verify old-gold details, weight, purity and valuation provided by the concerned team.


• Process return/exchange documentation as per company policy.


• Customer Coordination


• Explain the bill and charges to customers when required.


• Resolve basic billing-related queries.


• Coordinate with Sales Executives, Cashier, Accounts and Store Management.


• Documentation & Records


• Maintain billing records and transaction documents.


• Ensure invoices are properly filed and maintained.


• Support daily billing reports and reconciliation.


• Compliance


• Ensure customer details, invoice details and statutory information are entered correctly.


• Follow company procedures for high-value transactions and required customer documentation.