Back Office Executive

AIS Technolabs Pvt Ltd; Ahmedabad District; On-site; INR 279,000 - 446,000; Full time

Job summary

AIS Technolabs Pvt Ltd seeks a proactive Back Office Administrator / Admin Executive to manage day-to-day administrative operations and ensure smooth office functioning in Ahmedabad. The role involves vendor coordination, facility management, documentation, and general operational support.

The candidate should have 1-4 years of experience in administration, with strong MS Office skills and excellent organizational and communication abilities.

Qualifications

• 1-4 years of experience in Administration, Back Office, or Office Operations.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Strong organizational, coordination, and communication skills.
• Good knowledge of MS Excel and report preparation.
• Ability to multitask and manage multiple administrative responsibilities efficiently.

Responsibilities

• Manage and supervise daily office administration activities.
• Maintain office stationery, pantry supplies, and other inventory.
• Coordinate with vendors for office maintenance, housekeeping, internet, courier, printing, and other administrative services.
• Supervise housekeeping staff and ensure office cleanliness and maintenance.
• Handle office asset management and maintain inventory records.
• Prepare purchase orders, invoices, bills, and other administrative documents.
• Maintain physical and digital records with proper documentation and filing.
• Perform accurate data entry and prepare administrative reports using MS Excel.
• Coordinate travel bookings, courier services, and meeting arrangements.
• Track administrative expenses and maintain related records.
• Provide administrative support to HR, Accounts, and other internal departments.
• Visit banks, government offices, vendors, or other locations for official administrative work whenever required.
• Ensure smooth day-to-day office operations while complying with company policies and procedures.

Skills

Strong organizational skills

Excellent communication

Multitasking

Attention to detail

Problem-solving

Education

Bachelor's degree in any discipline

Tools

MS Office

MS Excel

MS Word

MS Outlook

MS PowerPoint

Job description

Company Name: AIS Technolabs - Acclaimed Web, Mobile App & Game Development Company

About Company: AIS Technolabs Pvt Ltd. is a renowned and Award Winning Web & Mobile App Development Company serving clients across the world with unique and customized IT solutions. Since inception in 2011, AIS Technolabs has experienced tremendous growth with 8537+ clients across 39+ countries.

We offer unique and customized IT solutions that empower clients right from startups, small businesses, digital agencies to large enterprises to grow exponentially based on their transformation objectives. Our excellence lies in innovative and tailored web and mobile solutions that fit our clients' requirements with a commitment to go above and beyond for on-time delivery and surpassing their expectations. We have a wide range of ready-made web & mobile app solutions served under one roof and that too customized according to your business requirements. AIS Technolabs Excellence:- 11+ Years of Developing Technology Solutions 500+ Experienced Professionals 8537+ Projects.

Company Website: https://www.aistechnolabs.com/

Linkedin: https://www.linkedin.com/company/ais-technolabs/

Job Title: Back Office Administrator / Admin Executive

Location: Ahmedabad (Work from Office)

Experience: 1-4 Years

Employment Type: Full-Time

Job Summary

We are looking for a proactive, organized, and detail-oriented Back Office Administrator / Admin Executive to manage day-to-day administrative operations and ensure the smooth functioning of the office. The ideal candidate should be capable of handling office administration, vendor coordination, facility management, documentation, and general operational support.

Key Responsibilities

• Manage and supervise daily office administration activities.
• Maintain office stationery, pantry supplies, and other inventory.
• Coordinate with vendors for office maintenance, housekeeping, internet, courier, printing, and other administrative services.
• Supervise housekeeping staff and ensure office cleanliness and maintenance.
• Handle office asset management and maintain inventory records.
• Prepare purchase orders, invoices, bills, and other administrative documents.
• Maintain physical and digital records with proper documentation and filing.
• Perform accurate data entry and prepare administrative reports using MS Excel.
• Coordinate travel bookings, courier services, and meeting arrangements.
• Track administrative expenses and maintain related records.
• Provide administrative support to HR, Accounts, and other internal departments.
• Visit banks, government offices, vendors, or other locations for official administrative work whenever required.
• Ensure smooth day-to-day office operations while complying with company policies and procedures.

Required Skills

• 1-4 years of experience in Administration, Back Office, or Office Operations.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Strong organizational, coordination, and communication skills.
• Good knowledge of MS Excel and report preparation.
• Ability to multitask and manage multiple administrative responsibilities efficiently.
• Strong attention to detail and problem-solving skills.

Qualification

Bachelor's degree in any discipline.