Associate Specialist, Administrative Support

Jobtailor; Chennai District; On-site; INR 300,000 - 600,000; Full time

Job summary

Randstad is seeking an administrative professional in Chennai District to support meetings and perform general administrative tasks autonomously. Candidates should have in-depth knowledge in specialized job functions and the ability to guide junior team members.

The role also involves budget preparation and adherence to office procedures aimed at improving efficiency. Strong communication skills and experience with large data sets are essential.

Qualifications

• In-depth knowledge in specialized disciplines or job functions.
• Extensive skills in complex concepts, processes, and systems.
• Ability to coordinate work and provide guidance to junior team members.

Responsibilities

• Deliver primary meeting support for both physical and digital meetings.
• Perform general administration and back-office tasks autonomously.
• Assist in preparing budgets and tracking expenses.

Skills

Communication skills

Data management

Process improvement

Job description

Key Responsibilities

• Deliver and facilitate primary meeting support, including scheduling, virtual calls, dial‑in phone numbers, and charts to ensure seamless conduct of meetings, both physical and digital.
• Perform various general administration and back‑office tasks autonomously and proactively within established guidelines.
• Assist in preparing budgets and tracking expenses for the executive team.
• Take minutes of meetings and handle highly confidential material.
• Contribute to the implementation of office procedures and systems, ensuring adherence to best practices for efficient operations.
• Provide training and guidance to staff on administrative processes and tools, and assist in troubleshooting and resolving procedural issues.

Qualifications

• In‑depth knowledge in specialized disciplines or job functions.
• Extensive skills and expertise in a range of complex concepts, processes, procedures, and systems.
• Ability to coordinate work, provide guidance or training to more junior team members.
• Autonomous work based on existing practices, precedents, or procedures, with the potential to provide input for improvements.
• Impact own team and other closely related teams through process and procedure enhancements to improve team efficiency.
• Experience working with large sets of data and possessing strong communication skills.

Randstad is committed to equity worldwide, believing that it helps build a more agile, productive, and innovative workforce that reflects the talent and client base, and the society in which it operates.