Administrative & Operations Associate

Wenwomen Entrepreneur Network; Gurugram District; On-site; INR 420,000 - 660,000; Full time

Job summary

Wenwomen Entrepreneur Network in Gurugram, India, is seeking an Administrative & Operations Support professional to assist leadership and cross-functional teams. You will manage calendars, coordinate meetings, handle travel, onboarding, and vendor coordination while maintaining compliance and records in a fast-growing advisory environment.

This role offers opportunities to work with senior leadership and shape efficient office operations, with a focus on confidentiality and professional

Qualifications

• Bachelor's degree in any discipline.
• Opportunity to work closely with senior leadership in a fast-growing advisory firm.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Outlook, Excel, Word, PowerPoint).
• Ability to manage confidential information and work independently in a fast-paced environment.
• Calendar management across time zones is important criteria

Responsibilities

• Manage calendars and schedule meetings for leadership and team members.
• Coordinate internal and external meetings, including preparation of logistics and materials.
• Handle travel planning, including bookings, itineraries, and expense documentation.
• Maintain attendance records, leave trackers, and required documentation.
• Coordinate interview scheduling with candidates and hiring managers.
• Support onboarding activities for new recruits, including orientation and documentation collection.
• Liaise with vendors for services, supplies, and office-related needs.
• Track invoices, follow up on payments, and maintain vendor documentation.
• Coordinate with client finance, operations, and leadership teams for administrative requirements.
• Assist with planning and logistics for client and internal visits.
• Provide support for events, meetings, and overall office operations.
• Manage laptop and user access provisioning, maintenance, and decommissioning.
• Handle ad-hoc administrative tasks as needed.

Skills

Excellent communication

Interpersonal skills

Independent work

Calendar management across time zones

Education

Bachelor's degree in any discipline

Tools

MS Office Suite

Job description

Administrative & Office Support : -

• Manage calendars and schedule meetings for leadership and team members.
• Coordinate internal and external meetings, including preparation of logistics and materials.
• Handle travel planning, including bookings, itineraries, and expense documentation.
• Maintain attendance records, leave trackers, and required documentation.

HR Operations Support : -

• Coordinate interview scheduling with candidates and hiring managers.
• Support onboarding activities for new recruits, including orientation and documentation collection.

Vendor & Finance Coordination : -

• Liaise with vendors for services, supplies, and office-related needs.
• Track invoices, follow up on payments, and maintain vendor documentation.
• Coordinate with client finance, operations, and leadership teams for administrative requirements.

Operational Support : -

• Assist with planning and logistics for client and internal visits.
• Provide support for events, meetings, and overall office operations.
• Manage laptop and user access provisioning, maintenance, and decommissioning.
• Handle ad-hoc administrative tasks as needed.

Qualifications & Requirements : -

• Bachelors degree in any discipline.
• Opportunity to work closely with senior leadership in a fast-growing advisory firm.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Outlook, Excel, Word, PowerPoint).
• Ability to manage confidential information and work independently in a fast-paced environment.
• Calendar management across time zones is important criteria