Associate - Office Admin

Cegeka; Chennai District; On-site; INR 300,000 - 420,000; Full time

Job summary

Cegeka India is seeking an Associate Facilities & Procurement to support day-to-day operations of our Facilities and Procurement team. You will assist with facility management, procurement, vendor coordination, and reporting using MS Excel to ensure smooth office operations.

The ideal candidate holds a Bachelor's degree in commerce or related field with 1–2 years of experience, strong communication skills, and a willingness to learn in a corporate environment.

Qualifications

• Bachelor's degree in commerce, Business Administration or related discipline.
• 1–2 years of experience in Facilities, Administration, Procurement, or Office Operations.
• Good communication, email etiquettes, and interpersonal skills.
• Proficiency in MS Office, especially Excel.
• Strong organizational skills with attention to detail.
• Willingness to learn and grow in a corporate environment.
• Team player

Responsibilities

• Assist in managing office facilities, housekeeping, security, pantry, and maintenance activities.
• Coordinate with vendors for facility services, repairs, and preventive maintenance.
• Support procurement activities including raising purchase requests, obtaining quotations, preparing comparative statements, and following up on purchase orders.
• Track deliveries, maintain procurement records, and coordinate with vendors for timely supplies.
• Process invoices and support payment documentation using online applications.
• Maintain asset registers, inventory, and office consumables.
• Coordinate employee requests related to facilities and workplace services.
• Prepare reports using MS Excel and maintain operational documentation.
• Ensure compliance with company policies and administrative procedures.
• Support office events, employee engagement activities, and other administrative initiatives.

Skills

Communication

Email etiquette

Interpersonal skills

MS Office

Attention to detail

Team player

Education

Bachelor's degree in commerce or related

Tools

MS Excel

MS Office

Job description

We are looking for a dynamic and enthusiastic Associate Facilities & Procurement to support the day-to-day operations of our Facilities and Procurement team.

Experience required:

• 1 to 2 years of relevant experience in Administration, Facilities, Procurement, or Office Operations.

Job Description:

• Assist in managing office facilities, housekeeping, security, pantry, and maintenance activities.
• Coordinate with vendors for facility services, repairs, and preventive maintenance.
• Support procurement activities including raising purchase requests, obtaining quotations, preparing comparative statements, and following up on purchase orders.
• Track deliveries, maintain procurement records, and coordinate with vendors for timely supplies.
• Process invoices and support payment documentation using online applications.
• Maintain asset registers, inventory, and office consumables.
• Coordinate employee requests related to facilities and workplace services.
• Prepare reports using MS Excel and maintain operational documentation.
• Ensure compliance with company policies and administrative procedures.
• Support office events, employee engagement activities, and other administrative initiatives.

Requirements

• Bachelors degree in commerce, Business Administration or any related discipline.
• 12 years of experience in Facilities, Administration, Procurement, or Office Operations.
• Good communication, Email etiquettes, and interpersonal skills.
• Proficiency in MS Office, especially Excel.
• Strong organizational skills with attention to detail.
• Willingness to learn and grow in a corporate environment.
• Should be a team player

Preferred Skills

• Basic knowledge of purchase processes and vendor management.
• Exposure to facility operations in a corporate office is desirable.