Part time (On Contract) - Office Admin

TZ Railings; Chennai District; On-site; INR 201,000 - 357,000; Part time

Job summary

TZ Railings in Chennai invites applications for a Part-Time Admin & Facilities Support to ensure smooth day-to-day office operations, vendor coordination and workplace support.

The role covers administration, facilities management, vendor liaison, travel and event support, and maintaining records with confidentiality. Proficiency in MS Office and strong communication are essential for coordinating multiple tasks efficiently in a busy office environment.

Qualifications

• Any Graduate or Diploma with 3-5 years in office administration and facilities management.
• Proficiency in MS Word and Excel.
• Good communication, coordination and interpersonal skills.
• Ability to manage multiple responsibilities effectively.

Responsibilities

• Manage day-to-day administrative activities, maintain office records, documents, registers and trackers, and coordinate general office requirements to ensure smooth operations.
• Coordinate housekeeping, security, building management and maintenance services, ensuring the office premises, equipment, furniture, electrical, plumbing and other facilities are properly maintained and operational.
• Liaise with vendors and service providers for office and facilities-related requirements, obtain quotations, coordinate approvals, monitor service quality and ensure timely completion of services and deliveries.
• Monitor and maintain office supplies, stationery, consumables, equipment and assets, ensuring adequate stock levels, proper documentation and periodic verification.
• Coordinate courier services, travel arrangements, accommodation, meeting logistics, office events and other workplace requirements, while providing administrative support to employees and management.
• Maintain vendor records, service agreements, maintenance logs, asset records and other administrative documentation while ensuring confidentiality and adherence to company policies and procedures.

Skills

MS Office

Vendor management

Facilities management

Office administration

Communication skills

Education

Graduation/Diploma

Tools

MS Word

MS Excel

Job description

We are seeking a responsible and organized Part-Time Admin & Facilities Support professional to ensure the smooth day-to-day functioning of the office through effective administration, facilities coordination, vendor management and workplace support.

Key Responsibilities:

1. Manage day-to-day administrative activities, maintain office records, documents, registers and trackers, and coordinate general office requirements to ensure smooth operations.


2. Coordinate housekeeping, security, building management and maintenance services, ensuring the office premises, equipment, furniture, electrical, plumbing and other facilities are properly maintained and operational.


3. Liaise with vendors and service providers for office and facilities-related requirements, obtain quotations, coordinate approvals, monitor service quality and ensure timely completion of services and deliveries.


4. Monitor and maintain office supplies, stationery, consumables, equipment and assets, ensuring adequate stock levels, proper documentation and periodic verification.


5. Coordinate courier services, travel arrangements, accommodation, meeting logistics, office events and other workplace requirements, while providing administrative support to employees and management.


6. Maintain vendor records, service agreements, maintenance logs, asset records and other administrative documentation while ensuring confidentiality and adherence to company policies and procedures.

Required Skills & Qualifications:

1. Any Graduate or Diploma is a must with 3 - 5 years in relevant experience in office administration and facilities management.


2. Proficiency in MS Office, particularly Word and Excel.


3. Good communication, coordination and interpersonal skills.


4. Ability to manage multiple responsibilities effectively.