Deputy Manager

Sun Mobility; Bengaluru; On-site; INR 600,000 - 800,000; Full time

Job summary

Sun Mobility in Bengaluru is seeking a Facilities & Administration lead to oversee office facilities, cafeteria services, housekeeping, and overall workplace upkeep. You will manage courier services, mail handling, and security systems to ensure a safe and compliant environment.

The role emphasizes vendor management, space optimization, cost tracking, and adherence to SOPs, requiring a Bachelor's degree and 5+ years in facilities and administration with strong MS Office skills and fluent English.

Qualifications

• Bachelor’s Degree (minimum)
• 5+ years in Facilities and Administration
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Fluent in English (spoken and written)
• Strong attention to detail and service orientation
• Excellent stakeholder management and communication skills
• High integrity, ownership and accountability
• Ability to work effectively in a dynamic and virtual environment

Responsibilities

• Oversee day-to-day functioning of office facilities including cafeteria services, housekeeping and workplace upkeep.
• Manage courier services, mail handling and logistics.
• Supervise security and surveillance systems for a safe, compliant environment.
• Plan, design and optimize office space utilization; coordinate infrastructure maintenance.

Skills

English (Fluent)

Stakeholder management

Communication skills

Attention to detail

Education

Bachelor's Degree

Tools

MS Office

Job description

Position Summary

The Facilities & Administration function plays a vital role within the Manufacturing & Facilities Operations team, supporting the day-to-day management of office operations and employee services.
This role involves coordinating with service providers for Cafeteria management, and office facility operations while ensuring compliance with company SOPs. The position demands flexibility, agility, and strong stakeholder engagement skills to meet dynamic business needs.
The incumbent will act as a brand custodian, delivering service excellence, optimizing operational processes, and ensuring a positive internal customer experience.

Key Responsibilities

1. Facilities Operations Management

• Oversee day-to-day functioning of office facilities, including cafeteria services, housekeeping, and overall workplace upkeep.
• Manage courier services, mail handling, and logistics.
• Supervise security and surveillance systems to ensure a safe and compliant work environment.

2. Infrastructure Management

• Plan, design, and optimize office space utilization.
• Coordinate infrastructure maintenance and minor civil/electrical works.
• Maintain and update the Fixed Asset Register, reconciling data with the Finance team on a half-yearly basis.

3. Vendor & Contract Management

• Manage relationships with vendors and service providers & Negotiate contracts and ensure cost-effective service delivery.
• Monitor vendor performance and ensure adherence to SLAs and contractual obligations.

4. Corporate Security & Safety

• Implement and maintain robust security and access control measures.
• Conduct regular safety audits, fire drills, and ensure compliance with local building and fire safety regulations.
• Support emergency preparedness programs and incident response activities.

5. Reporting & Compliance

• Generate periodic MIS reports for facility operations and cost tracking.
• Maintain cost sheets for all administrative expenses.
• Manage issuance and maintenance of access cards and systems.
• Support other administrative and HR-linked operational activities as required.

Basic Requirements

• Education: Bachelor’s Degree (minimum)
• Experience: Minimum 5+ years in Facilities and Administration
• Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Language: Fluent in English (spoken and written)
• Attributes: Strong attention to detail and service orientation
• Excellent stakeholder management and communication skills
• High degree of integrity, ownership, and accountability
• Ability to work effectively in a dynamic and virtual environment