Administration Associate

Ariston Group India; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Ariston Group India is seeking an Administration Associate to oversee day-to-day administrative operations and ensure a smooth, well-organized office environment.

The role involves handling procurement, travel bookings, PR/PO management, vendor liaison, invoice processing, records and MIS reporting, and ensuring compliance with company policies. Strong communication and coordination with internal teams are essential.

Qualifications

• Bachelor's degree in any discipline.
• 4-9 years of experience in administration, office management, or facility management.
• Strong understanding of PR/PO processes (mandatory).
• Working knowledge of SAP preferred.
• Excellent communication, coordination, and stakeholder management skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).

Responsibilities

• Manage day-to-day office administration and facility operations for a safe, efficient workplace.
• Coordinate with vendors, service providers, and maintenance teams for timely services.
• Handle procurement of office supplies, equipment, and other requirements.
• Manage PRs, POs, and coordinate with internal stakeholders for procurement activities.
• Process bills, verify invoices, and ensure timely payment submission.
• Maintain administrative contracts, licenses, AMCs, and renewal schedules.
• Arrange domestic and international travel, including flight, hotel, and transport bookings.
• Support planning and execution of meetings, events, and employee engagement initiatives.
• Maintain accurate administrative records, documentation, databases, and MIS reports.
• Ensure compliance with company policies and administrative processes.

Skills

Procurement

Travel coordination

PR/PO processes

Vendor management

SAP knowledge

MS Office

Invoicing

Record keeping

Education

Bachelor's degree

Tools

SAP

Job description

We are seeking a proactive and detail-oriented Administration Associate to oversee day-to-day administrative operations and ensure the smooth functioning of office facilities. The ideal candidate should have strong organizational skills, experience in procurement and travel coordination, and hands-on knowledge of Purchase Requisitions (PR) and Purchase Orders (PO). Familiarity with SAP will be an added advantage.

Key Responsibilities

• Manage day-to-day office administration and facility operations to ensure a safe and efficient workplace.
• Coordinate with vendors, service providers, and maintenance teams for timely delivery of services.
• Handle procurement of office supplies, equipment, and other administrative requirements.
• Manage Purchase Requisitions (PR), Purchase Orders (PO), and coordinate with internal stakeholders for procurement activities.
• Process bills, verify invoices, and ensure timely submission for payment.
• Maintain and track administrative contracts, licenses, AMCs, and renewal schedules.
• Arrange domestic and international travel, including flight, hotel, and transportation bookings for employees and visitors.
• Support the planning and execution of internal meetings, events, and employee engagement initiatives.
• Maintain accurate administrative records, documentation, databases, and MIS reports.
• Ensure compliance with company policies and administrative processes.

Preferred Qualifications

• Bachelor's degree in any discipline.
• 4 - 9 years of experience in administration, office management, or facility management.
• Strong understanding of PR/PO processes (mandatory).
• Working knowledge of SAP is preferred.
• Excellent communication, coordination, and stakeholder management skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and strong organizational abilities.